Reception/Administrative Services Coordinator

ABOUT HUB INTERNATIONAL:

HUB International Limited (“HUB”) is the 5th largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 18,000 employees in 500+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.

WHAT WE OFFER YOU:

At HUB we believe in investing in the future of our employees.  Our entrepreneurial culture fosters an environment of open feedback and improvement that empowers our people to make the best decisions for our customers and organization.  We offer:

• Competitive salaries and benefits offerings
• Medical/dental/vision insurance and voluntary insurance options
• Health Savings Account funding
• 401k matching program
• Company paid Life and Short-Term Disability Plans
• Supplemental Life and Long-Term Disability Options
• Comprehensive Wellness Program
• Paid Parental Leave
• Generous PTO Package - Vacation, Holiday, Sick, and Personal Time Off
• Great work/life balance, because that’s important for all of us!
• Focus on creating a meaningful environment through employee engagement events
• The ability to be a part of a motivated, winning team with the opportunity to learn from colleagues who are amongst the top talent in the industry!
• Growth potential - HUB is constantly growing and so can your career!
• A rewarding career that helps local businesses in the community
• Strong community support and involvement through HUB Gives

Summary:  Provides assistance and administrative support for the agency.

Essential Duties:

• Answer incoming calls and provide office reception
• Schedule and Organize meetings for our teams
• Review, scan and route all incoming mail and agency documents
• Prepares all outgoing mail, UPS and Fed Ex packages. Delivers and pickups mail and packages when required. Maintains the mail machine, which includes adding postage and ordering mail supplies.
• Maintain shared office equipment and coordinate maintenance with vendors
• Transmit and distribute incoming faxes as required
• Maintain and order office supplies, snacks, coffee and janitorial supplies.  Maintain and stock kitchen area.   Order toner, place copier service calls and keep paper trays filled.
• Process documents using Microsoft products, agency management system and other programs as required. 
• Assist our team members with other duties as requested
• Follow published quality control procedures
• Job duties and responsibilities change and evolve over time.  You may be required to perform tasks not specifically listed in this job description
• Scans checks via remote deposit machine

Qualifications:

• High school diploma or equivalent
• Excellent customer service skills and telephone manner
• Well versed in managing multiple line phone system
• Knowledge of administrative and clerical procedures
• Knowledge and experience with insurance agency management system preferred but not required
• Knowledge of Microsoft Word, Excel and Power Point
• Effective team working skills

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experienceRequired Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

EEOAA Policy

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the US Recruiting Team toll-free at (844) 300-9193 or [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.