Proposal Manager

Personio's intelligent HR platform helps small and medium-sized organizations unlock the power of people by making complicated, time-consuming tasks simple and efficient. Our growing team of 1,800+ Personios across Europe and the US are building user-friendly products that delight our 14,000+ customers and their 1.5 million employees. Ready to make an impact from day one?
The Role: How you'll make an impact at Personio
The ideal candidate is based in Munich
As a Proposal Manager at Personio, you will be responsible for managing and delivering compelling strategically aligned proposals that effectively communicate Personio's solutions to prospects. Acting as the central point of contact for the entire proposal / tender / RFx process, you will handle everything from requirements analysis to final submission. You will work closely with the sales, legal, deal desk, security and product teams to ensure proposals are tailored to meet the specific needs of each prospect, highlighting the unique value propositions of Personio.
Role Responsibilities: What you'll do
Proposal Management and Strategy

• Manage the end-to-end bid process, including RFX analysis, timeline creation, and stakeholder coordination.
• Develop clear bid strategies that address customer requirements and highlight Personio's strengths.
• Assess risks and opportunities associated with bids and adapt content accordingly.

Proposal Development

• Conduct research autonomously, gathering all necessary information to respond to RFXs and other bid formats.
• Review RFPs to identify requirements, create comprehensive submission lists, and collaborate with cross-functional teams to gather information and insights necessary.
• Write, edit, and format proposals to ensure clarity, coherence, and persuasiveness.
• Customise proposals to align with the specific requirements and objectives of each prospect.

Content Strategy and Management

• Develop a deep understanding of Personio's products, services, and market positioning to effectively communicate value.
• Ensure all submissions are precise, compliant, and reflect Personio's messaging
• Maintain a library of proposal content, ensuring it is up-to-date and reflective of current offerings and market trends along with best practices.
• Continuously refine proposal templates to improve efficiency and effectiveness.

Collaboration and Communication

• Work closely with sales teams to understand prospects' needs and tailor proposals accordingly.
• Coordinate with product teams to incorporate the latest product information into proposals.
• Organise kick-off meetings and regular updates to keep all stakeholders aligned throughout the bid process.

Measures of Success

• Proposal win rate
• Timeliness, quality and accuracy of proposal submissions
• Feedback from sales and customer facing teams on proposal quality and effectiveness

Role Requirements: What you need to succeed

• Experience in proposal writing, bid manager or in bid management in Consulting or SaaS.
• Experience in managing RFPs, Public tenders and proposal writing.
• Exceptional writing and communication skills in German and English.
• Strong analytical skills and attention to detail.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Ability to work collaboratively with cross-functional teams.
• Knowledge of tools for RFP management is a plus
• Native-level German and professional English proficiency are required.

Why Personio
Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

• Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:
• Receive a competitive reward package - reevaluated each year - that includes salary, benefits, and pre-IPO equity
• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years (because we love what we do, but we also love vacation!)
• Make an impact on the environment and society with Impact Days
• Receive generous family leave, child support, mental health support, and sabbatical opportunities with PersonioCares
• Find your best way to work with our office-led, remote-friendly PersonioFlex! Most teams offer a roughly 50% remote, 50% in-office working framework
• Connect with your fellow Personios at regular company and team events like Personio Summer Sessions and local year-end celebrations
• Engage in a high-impact working environment with flat hierarchies and short decision-making processes