Project Coordinator

 Job Title: Business Professional - Operations Manager 2
Work Location: Mountain View, CA, USA
Duration: 6 months
Job Description: Project Coordinator
Top Skills- Organization Skill(detail oriented), Self-driven, Supporting Executive Communications
DESCRIPTION
We are seeking a detail-oriented and organized Project Manager to oversee key company events and initiatives in a global context. This contract position will involve coordinating the logistics and execution of meetings, programs, global meetings with senior leadership, and supporting communication efforts through newsletters. This role requires strong coordination and communication skills to effectively liaise with stakeholders across the global team of 700 employees located in the US, India, the UK, Poland, and Korea.
KEY RESPONSIBILITIES
Project and Program Management
• Support our team in managing diverse projects and programs, streamlining administrative operations and all coordination activities
• Create detailed plans to accomplish goals and integrating necessary tasks.
• Work with cross-functional teams to manage the execution of events, ensuring alignment with project goals and timelines.
• Proactively manage timelines, resources, and stakeholder communication to ensure successful project completion.
• Manage the logistical aspects of meetings, including coordination of meeting schedules, agendas, and supporting materials.
• Collaborate with leadership teams to gather content, organize presentations, and align updates.
• Develop promotional materials and manage email communications to increase engagement on projects and programs.
• Track outcomes, follow up on action items, and provide reports to stakeholders.
• Serve as the liaison between teams in India, the UK, Poland, and Korea to ensure effective communication and smooth execution.
Administrative Support
• Provide ongoing administrative support related to events, including managing calendars, budgets, and communications.
• Assist with project documentation, such as meeting agendas, minutes, and status reports.
Additional Duties:
• Support ad-hoc projects and initiatives as needed to achieve company goals and objectives.
QUALIFICATIONS
• 1-3 years of experience managing programs/projects across multiple regions, teams, and functions.
• Ability to think creatively but results focused, work from strategy to execution, and collaborate effectively.
• Ability to multi-task, prioritize, and manage across multiple, often time-sensitive initiatives.
• Ability to thrive in an ambiguous environment with meticulous planning and analytical skills.
• Ability to work as a self-driven Project Manager, supporting executive communications by effectively conveying project update, aligning team efforts with strategic goals, and ensuring seamless communication between executives and project teams.
• Ability to be proactive, team-work oriented, and inspire trust by demonstrating sound judgment & integrity.
• Bachelor's degree or equivalent practical experience.
Summary:
The main function of an operations manager is ensuring that the different departments in the company follow through with the plans and devises he/she makes for the business�s success.
Responsibilities:
� Direct the activities of the various departments in the company and is concerned with pricing, sales, production and distribution of the company�s products.
� Responsible for managing the employees, creating their work schedules and distributing their duties.
� Determine employment requirements as well as interviews and hires prospective employees.
� An operations manager also trains the newly hired employees.
� Manage all the activities that are associated with the production of the products the company offers.
� Responsible for managing the performance of the employees such as sales promotions, coordinating with different division leads, planning the layout and design of the store, and setting the prices and credit terms, as well as identifies goods and services to be sold.
� Supervise the remodeling of current the amenities and represent the company during client meetings and negotiations.
� Handle problems in a calm and collected manner, even when under pressure.
Skills:
� Microsoft office, Word, Excel
� Excellent organization and mathematical skills
� Familiarity with Windows-based computer programs a must
Education/Experience:
� Bachelor�s Degree in business or related field
� Experience with payroll processing and wage attachment
� 2-4 years of Experience