Project Co-ordinator (PMO)

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

The Project Co-ordinator will work closely with Project Managers to assist in the planning, execution, and delivery of company-wide projects. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Duties and Accountabilities 

• Project Support:

• Assist Project Managers in the development and maintenance of project plans, schedules, and budgets.
• Prepare and maintain project documentation, including project charters, status reports, and meeting minutes.
• Administrate the PMO, including scheduling meetings, organizing project files, and maintaining project management tools.
• Maintain comprehensive project documentation, including plans, reports, and logs.

• Communication & Co-ordination:

• Facilitate effective communication among project stakeholders, ensuring timely updates and information flow.
• Coordinate the allocation of resources, including personnel, equipment, and materials, to ensure project needs are met.
• Schedule regular project meetings and circulate updates and notes to stakeholders.
• Provide ad hoc reports on request.

• Risk Management:

• Identify and track project risks and issues, assisting in the development of mitigation strategies.

• Process Improvement:

• Adhere to best practices and methodologies to enhance project management processes.
• Continuously seek opportunities to improve project efficiency and effectiveness.
• Ensure compliance with company policies and industry standards.

Competencies 

• Good problem-solving skills
• Attention to detail and completing tasks quickly and methodically.
• Ability to work under sustained timeline pressures.
• Proficiency in project management software (e.g., Microsoft Project, Asana, Trello).
• Ability to manage complex topics in a matrix environment
• Excellent professional fluency in English (written and spoken). Additional languages is an advantage.
• Strong organizational and multitasking skills.
• Ability to work collaboratively in a team environment.
• Ability to work effectively in a fast-paced, dynamic environment.

Qualifications

• Project Management Professional (PMP) certification or equivalent.
• Proven ability in project coordination or a similar role, preferably in a software or technology environment.
• Good appreciation of project management methodologies and tools.
• Good communication, and interpersonal skills.
• Good excel skills and proficiency working with project management tools like Microsoft Project and JIRA.
• Excellent capability with Microsoft PowerPoint and other Microsoft productivity solutions e.g. Outlook.
• PMP, PRINCE2, or similar project management certification.
• Familiarity with working in an international or multicultural environment.
• Familiarity with Agile and Scrum methodologies.
• Proficiency in Power BI or equivalent reporting tools
• Knowledge of CRM tools and methods. Knowledge of IFS Cloud is an advantage.
• Mastery in Microsoft PowerPoint