Project Accountant

We are seeking an experienced Construction Project Accountant with 5-7 years of industry-specific accounting experience, particularly in project billing, invoicing, and financial reporting. The ideal candidate should demonstrate proficiency in Sage OR QuickBooks. 

Responsibilities: 

• Collaborate with Project Manager to review job set-up forms, enter key data, and set up jobs. 
• Prepare monthly AIA billing, Time & Materials, and Stipulated Sum client invoices accurately and timely. 
• Reconcile work in progress (WIP) accounts, including all necessary supporting paperwork, and maintain related invoice files. 
• Input subcontractor invoices, AIA documents, material invoices, and material order forms into our internal system. 
• Ensure data accuracy of client accounts, change orders, and subcontractor information. 
• Generate compliance reports and provide necessary reports for project team meetings. 
• Verify subcontractor insurance details and enter data into our software while maintaining accurate records. 
• Organize and maintain electronic project folders on the shared network drive for accounting purposes. 
• Produce monthly reports for Company work-in-progress updates and maintain the monthly project billing schedule. 
• Monitor accounts receivable aging and collaborate with project managers and clients to expedite collections. 
• Select job-related invoices for payment during each check run. 
• Review accounts payable pending invoice register, ensuring timely approval and coding of job-related invoices. 
• Investigate and resolve issues related to accounts payable aging and prepare client waivers of lien and statements as needed. 
• Assist in compiling information for year-end financial statement review. 
• Provide additional support as directed by management. 

Requirements:

• 5-7 years of related work experience in the construction industry. 
• Proficiency in Sage OR Quickbooks, as well as Microsoft Office Suite (Excel, Word, Outlook). 
• Excellent interpersonal, written, mathematical, and verbal communication skills. 
• Strong analytical skills with strict attention to detail. 
• Ability to work independently and collaboratively as part of a project team. 
• Bachelor’s Degree in Accounting, Business Administration, or Economics. 

This position requires a detail-oriented and experienced individual with a background in construction project accounting. If you meet the qualifications and are seeking a challenging role within a dynamic construction environment, we encourage you to apply for this opportunity.