PMO Analyst

Management Level

H

The PMO Analyst is responsible for liaising with the UK/India teams and act as a functional PMO (Non-IT) to provide overall coordination for project delivery and administration support across the Equiniti Group.

Business Functions

The Group Project Management Office (GPMO) team provides support and governance to colleagues requesting or managing a project at EQ in all aspects of the T&C’s service, including workday project set-up, project delivery, project administration, resource management, timesheet administration and reporting. The objectives of the team is aligned under T&C’s operating model to provide support and guidance with regard to project process, templates and tools and to be the guardian of governance and information hub for the change portfolio at EQ

Core duties and responsibilities

Successful candidate will be responsible for the following duties

• Liaising with UK/India stakeholders via emails and calls to ensure smooth and efficient completion of joint tasks and deliverables.
• Administration of key PMO Tasks including:
  • Work Request Logging, Administration and Tracking through the process steps in line with SLAs.
  • Update Resource Systems / Trackers with approved MI.
  • Create and update / maintain project codes in line with guidelines and criteria.
  • Review time reports and follow up with any resources to ensure that any missing time is captured and recorded correctly.
• Maintain the central data relating to project & portfolio information, updating trackers, highlighting issues and dependencies and support associated administration.
• MIS reporting on weekly and monthly basis adhering to fixed SLA‘s
• Create and update/maintain project codes in line with guidelines and criteria.
• Production of core MI and Reporting including Project Metrics, Status Updates, recharge and resource utilisation in line with required timescales.s
• Supporting the PMO management in delivery of continual process improvement in respect of PMO deliverables.
• Work with cross functional backoffice e.g.finance/HR for the alignment of MI across multiple business areas.
• Maintain a central repository of key project documents. Including but not exclusive too, business cases, stage gate sign offs and change requests
• Work with Project managers to support delivery of project tracking progress like project plan, action and decision trackers, Risks, Assumptions, Issues & Dependencies log etc.,
• Support project governance to manage requests, evaluating for completeness, facilitating assessment and ensuring the necessary authorisations are obtained.
• Support Project Managers to establish appropriate project governance and assist throughout the project by administering project boards and collating / producing project status reports.

Skill Attributes and Behaviour

Successful candidate should demonstrate the following skills and behaviour

• Bachelor degree in business or other related subject.
• Strong oral and written communication skills.
• Strong MI & Reporting Skills
• Strong knowledge in Advanced Excel & Macros (VBA)
• Micorsoft Power Bi is preferable
• MS Project & MS Visio Knowledge is an added advantage
• Ability to handle data management and data analysis
• Strong knowledge in microsoft office applications
• Excellent time management skills
• Willing to work in UK shift
• Can work across business and IT functions effectively.
• Experience within PMO Admin environment is preferable
• Excellent communications skills and ability to liaise confidently with a range of external and internal stakeholders.
• Excellent stakeholder management skills, with the confidence to challenge supportively and effectively where appropriate
• Highly process orientated
• Desire to learn and ability to quickly implement learnings.
• Ability to work proactively with little supervision.
• Presentation skills
• Should be a good team player, highly motivated and ambitious

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks.