Partner Recruitment and Integration Administrator - HLI

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Job Title

Partner Recruitment and Integration Administrator - HLI

Department

Lateral Partner Recruitment and Integration - HLI

Location

London

Reports To

Head of Lateral Partner Recruitment International & Recruitment EMEA

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office.  We are happy to consider agile and flexible working patterns, please contact a member of the recruitment team to discuss further.

Firm Description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach.  Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East, and Africa.

With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Department Description

The Partner and Integration team reports directly to the office of the CEO and is responsible for the firm's strategic partner hiring to support the growth and expansion of the firm. The team manage the recruitment process from retained searches, where senior management have identified a requirement to grow a particular practice area or office, through to speculative introductions to the firm. This includes the successful integration of new partners into the business. 

Role Overview

Administrative support to the Head of Partner Recruitment International & Recruitment – EMEA and the Partner Integration Manager. This will include recording new introductions, checking for previous submissions, the upkeep of recruitment and integration trackers, record keeping (candidate introductions and papers and agency fee agreements), data storage and purging, scheduling internal introductions and early stage partner meetings with external candidates, supporting laterals when they are visiting other offices, and assisting with ad-hoc projects.

Key Responsibilities

• Maintaining candidate management records and upkeep of recruitment and integration trackers
• Diary management including organising and co-ordinating meetings
• Assisting with the drafting of supplier agreements
• Maintaining records of supplier agreements and confidentiality agreements
• Assisting with recruitment market mapping requests and data analysis
• Assisting with the production of candidate paperwork for our internal partner recruitment process as required
• Maintaining records relating to partner integration projects and project assistance as required 
• Ensuring the department’s electronic files on Netdocs are accurate and up to date 
• Taking meeting minutes and writing call summaries
• Processing of expenses and invoices

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

All members of the firm participate in our Responsible Business program.

Person Specification

Skills & Experience

The candidate will be an experienced team assistant / PA who has demonstrated the capability to take responsibility for managing complex secretarial and administrative tasks in a fast-paced professional environment. 

Document production experience  

• Proven excellence in providing high quality service in a complex and demanding professional environment
• Expert knowledge of Microsoft Office packages particularly Excel, Word, PowerPoint and MS Teams
• Ability to manage multiple complex tasks to deadline, prioritising appropriately with minimal supervision
• Meticulous attention to detail
• Diplomacy and the ability to work confidentially
• Excellent written and spoken communication skills
• Proactive and enthusiastic approach to work
• Resilient and able to work well under pressure

Agile Working Statement

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Equal Opportunities Employment Statement

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

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