Operations Office Manager

JOB SUMMARY

The Operations Office Manager will provide comprehensive administrative support to the Garden City field office and management teams. This role involves a variety of tasks including data entry, scheduling, program oversite, handling correspondence, and maintaining office supplies. We are looking for a punctual team player who can work independently and provide administrative support for various departments.

Essential Functions and Responsibilities

• Coordinating: Aligning schedules for meetings, deliveries, and events.

• Processing RFQ’s and approving payments, submitting work orders and purchase orders.

• Act as a liaison between the operations team and other departments, ensuring clear communication and efficient workflow.

• Manage and maintain comprehensive data, reports, and spreadsheets on organizational metrics and requirements.

• Handle correspondence, including emails, letters, and packages.

• Maintains Inventory – Office supplies, safety supplies, operating supplies, etc.

• Assist in maintaining field vehicle fleet program, working with fleet service provider on all company vehicles.

• Onboarding new employees in the field.

• Maintain FR Program at the field level.

• Maintains field office and kitchens are stocked and clean.

• Maintaining equipment and supplies within the office.

• Ensuring company policies and procedures are followed.

• Perform other administrative duties as assigned.

• Answer and direct phone calls with professionalism and courtesy.

• Manage front desk activities and welcome visitors.

Education

• High School diploma or G.E.D.

Work Experience

• Entry level. Minimum 0- 3 years in Oil and Gas Support Role.

Knowledge, Skills and Abilities

• Data analysis and reporting.

• Attention to detail and problem-solving skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Strong organizational skills.

• Must be able to work with all levels of co-workers, internal and external customers.

• Must possess good communication skills including written reports, oral and email.

Licenses and Certifications

• None required

​Strength Factor Rating - Physical Demands/Requirements

• Sedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Strength Factor Description - Physical Demands/Requirements

• Standing: Remaining on one's feet in an upright position at a workstation without moving about (Occasionally)

• Walking: Moving about on foot (Frequently)

• Sitting: Remaining in a seated position (Constantly)

• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)

• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder (Occasionally)

• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)

• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)

• Climbing: Ladders, Stairs (Occasionally)

• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)

• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)

• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)

• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)

• Crawling: Moving about on the hands and arms in any direction (Occasionally)

• Reaching: Extending hands and arms in any direction (Constantly)

• Handling: Seizing, holding, grasping, turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)

• Fingering: Picking, pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)

• Feeling: Perceiving such attributes of objects/materials as size, shape, temperature, texture, movement or pulsation by receptors in the skin, particularly those of the fingertips (Constantly)

• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)

• Hearing: Perceiving the nature of sound by the ear (Frequently)

• Tasting/Smelling: (Occasionally)

• Near Vision: Clarity of vision at 20 inches or less (Constantly)

• Far Vision: Clarity of vision at 20 feet for more (Frequently)

• Depth Perception: Three-dimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)

• Vision: Color - The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted, climate-controlled areas (Constantly)

• Frequent repetitive motion (Constantly)

• CRT (Computer Monitor(s)) (Constantly)

Travel

• Travel to office facilities and other company locations required

Driving

• Based on assigned tasks, employee may be assigned a company vehicle requiring the applicable driver's license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request an accommodation email [email protected] or call 1-855-663-6547​.