Office & Facility Manager
Mission
To oversee all building-related activities. Responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning. The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.
Main Accountabilities
- Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
- Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
- Oversee and agree contracts and providers for services including security, parking, cleaning, catering, technology etc.
- Manage the upkeep of equipment and supplies to meet health and safety standards
- Ensures that facilities meet government regulations and environmental, health and security standards
- Inspect buildings’ structures to determine the need for repairs or renovations
- Review utilities consumption and strive to minimize costs
- Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
- Control activities like parking space allocation, waste disposal, building security etc.
- Allocate office space according to needs
- Handle insurance plans and service contracts
- Keep financial and non-financial records
- Perform analysis and forecasting
- Optimize the use of space and equipment while reducing operating costs
- Provide general support to visitors
Experience, Skilles & Education (example)
- Proven experience as facilities manager or office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Knowledge of basic accounting and finance principles
- Excellent time management skills and ability to multi-task and prioritise work
- Excellent verbal and written communication skills
- Attention to detail and problem solving skills
- Good analytical/critical thinking
- BSc/BA in facility management, engineering, business administration or relevant field
- Relevant professional qualification will be an advantage
Reporting line and organisational level
- Regional RSHEQ Manager, Regional SHEQ Manager
Internal and external stakeholders of the role
Internal: MD, RSHEQ Manager, SHEQ Manager, Employees
External: Technicians, Groundskeepers, External Contractors etc.
Top Skills
What We Do
As a leading global innovation service provider in the specialty chemicals and food ingredients industry, we are committed to creating value for principals and customers whilst providing a great work environment and career opportunities.
Azelis has 4,200+ employees across 65 countries worldwide. We work with around 2,800 principals to provide a diverse range of innovative products/services to 63,000+ customers.
Our industry-dedicated sales teams have specialist product and application knowledge, combined with business know-how, enabling us to add value in all business relationships.
We’re always looking to add new talent to our team and encourage and support the personal and professional growth of all employees.
Specialties include:
Life Sciences: Personal Care, Home Care & Industrial Cleaning, Pharma & Healthcare, Food & Nutrition, Animal Nutrition, Agricultural & Environmental
Industrial Chemicals: CASE, Electronics, Essential Chemicals, Fine Chemicals, Advanced Materials & Additives, Chemicals, Lubricants & Metal Working Fluids, Other Applications, Textiles, Leather & Paper
At Azelis, our partnerships with customers and principals remain at the heart of our activities. As a leading global innovation service provider, our entrepreneurial approach to doing business is reflected in our can-do attitude.
Across our network of more than 70 application laboratories, our award-winning staff help develop formulations and provide technical guidance along the customers’ product development process. We combine a global market reach with a local footprint to offer a reliable, integrated and unique digital service to customers and attractive business opportunities to principals.
Striving to create a positive impact on the environment and communities around the world, we are top-industry-rated by Sustainalytics. Azelis is a leader in sustainability.
We aim to provide effective, sustainable, and reliable solutions. Our business is your business
