Office Manager/Administrative Assistant

SUMMARY OF RESPONSIBILITIES:

The Office Manager will manage the daily operations of the Chrysalis Office by making a difference daily in applying the five Chrysalis Values: Respect, Safety, Fun, Mentoring and Accountability. The Office Manager will be involved with answering phones, making phone calls, checking references, filing, payroll, vehicle scheduling, emailing, maintain confidentiality with paperwork handled and any other duties as assigned by the Area Director.

MINIMUM QUALIFICATIONS:

Must be 21 years of age or older and have a high school diploma or GED. Must be capable of communicating well in both verbal and written form. Demonstrate supervisory skills, ability to prioritize work, and complete all assigned program documentation accurately and within the allotted time frames. Have good judgment and able to handle crisis situations. Have excellent public relations skills in working with a variety of outside professional and state employees. Need to have a flexible schedule to accommodate client office needs. Able to understand and manage personnel issues and deal with others in a positive manner. Complete all initial and on-going training requirements within established time frames and maintain a valid driver's license. Must be able to pass a Criminal Background Check, as well as a MVR check for driving.

DESIRED REQUIREMENTS:

• Experience and or equivalent education in working with handicapped individuals.
• Understanding of policies.
• Have good judgment and able to handle crisis situations.
• Have good general writing skills and can articulate oneself on a variety of issues.
• Able to understand and manage personnel issues and deal with others in a positive manner.
• Need to have a flexible schedule to accommodate people's needs.
• Excellent interpersonal and communication skills to deal effectively with employees and clients
• Demonstrate professional phone etiquette working with employees, outside professionals, and state employees
• Ability to create simple documents and formal letters
• Ability to manage HR and medical functions.
• Ability to prioritize multiple projects and demonstrate time management skills
• Ability to work effectively in team to delegate projects

• Proficient in the use of email, Word, Excel and comfortable using a copy and fax machine 

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