Office Manager

Abercrombie & Kent Travel Group is recruiting for an Office Manager to ensure proper office governance in its Monaco office. The Office Manager will work in close cooperation with the HR Manager on various matters of employee well-being and creation of welcoming working environment.

Essential Job Duties

• Ensure all 3 corporate floors are always maintained clean and tidy.
• Supply planning, coordination and storage arrangement.
• Record keeping and cost control.
• Payment of invoices in coordination with Finance.
• Welcoming of guests, visitors, new arrivals as well as deliveries.
• Assistance and completion of expense reports for 4 SVPs and 3 C-Suites on a monthly basis.
• Organization of ad-hoc corporate events.
• Assistance in corporate meetings coordination, booking of meeting rooms, warm and welcoming accommodation of guests.
• Selection of suppliers to ensure the quality of the delivered services are maintained at the high standards.
• Coordination of parking lots for corporate employees.
• Issuance of entrance badges for newcomers in coordination with IT.
• Communication with the office building management company.
• Maintenance of corporate reduced rates in local hotel chains.
• Mailbox verification, distribution of letters.
• Respect of the office floor plan, allocation of desks to new employees and temporary visitors.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Functions, duties, responsibilities, and activities may change at any time with or without notice.

1. Education

• Bachelors’ degree or higher.

2. Experience

• Postgraduate from a degree in Administration, Business Management or Psychology.

• Previous experience as an Office Manager is a plus.

• Familiarity to work in an international environment.

3. Skills/Qualifications

• Time management and high organizational skills.

• Willingness to collaborate.

• Strong communication and interpersonal skills, attention to detail.

• Willingness to coordinate with others and be a team-player.

• Approachable and able to work in a highly confidential environment.

• Proficiency with Excel, PowerPoint and Word, ability to quickly master other IT systems and tools if required.

• Fluent English and French; any other language is a plus.

4. Work Environment

Works in a typical office environment with quiet-to-moderate noise generated by computer printer, fax machine and light traffic.

5. Physical Demands

Requires sitting, standing, walking, bending, and reaching. May require lifting or pushing up to 25 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office equipment.

6. Expected Hours of Work

The position is full-time.