Office Manager

Summary:

The Bay Area News Group is seeking an Office Manager to join the team! The Office Manager position supports department management by executing daily comprehensive administrative and general clerical activities. This position also serves as our community projects leader for the nonprofit arm of the newspaper – Wishbook and Share the Spirit – which raises money for local nonprofits during the winter holiday season. 

This is a fully onsite position based in our San Jose office.

What you will do:

• Oversee Wishbook and Share the Spirit community programs including leading committee meetings, managing donor database and communications, working with contracted finance company for donation collection, compliance reporting, engaging with grant applicant and donors, working with company web designer to ensure sites are up-to-date and user friendly 

• Nonprofit duties vary from 5 hours per week during the off-season to 25 hours per week during the busy season

• Office duties which include but are not limited to: handling daily administrative tasks, managing incoming and outgoing mail and shipments, and monitoring and responding to phone calls and customer emails

• Inventory management of office supplies and other miscellaneous gear

• Oversee and manage relationships with external vendors; serve as the point of contact between company and property management and other third-party companies

• Manage and process employee expense reimbursement requests and monthly invoices from external vendors and freelancers to ensure accurate and timely payment

• Arrange candidate interviews with staff during political campaigns

What you will bring:

• 3+ years previous office management experience, including database management experience

• Previous non-profit management experience preferred

• Ability to work with staff at all levels, third-party vendors, and the general public in a professional and customer-focused manner

• Possess strong planning and organization skills to prioritize workload and manage confidential and sensitive information

• Self-motivated individual with the ability to work independently with minimal supervision, and multi-task while remaining flexible and adaptable

• Strategic thinker possessing excellent written and verbal communication and problem-solving skills

• Proficient in Google Suite, Microsoft Word, Excel, and PowerPoint

• Must have a valid driver's license and reliable transportation

Benefits and Compensation:

The hourly wage range is $28.00 - $33.50 ($54,600 - $65,325). Pay is based on several factors including but not limited to education, work experience, time in role, certifications, etc. In addition to your salary, the Company offers eligible employees a variety of benefits including medical, dental, life and disability insurance, 401k, as well as paid time off and select paid holidays (all benefits are based on eligibility). Please click the following link for more detailed information: http://www.mybensite.com/mng

Who we are:

As the Bay Area's top source for local news, the Bay Area News Group reaches more than 5 million people weekly through a powerful combination of print and digital products. Our publications include The Mercury News serving Silicon Valley and the Peninsula; the East Bay Times serving Oakland, Walnut Creek, Pleasanton and the rest of the East Bay; and more than 20 weekly publications. We connect with a diverse and engaged audience, offering a premiere local news report and comprehensive advertising and marketing solutions across web, mobile and print platforms. The Bay Area News Group is a subsidiary of MediaNews Group, which has 49 Pulitzer Prizes and a nationwide audience, delivering award-winning content across 800 platforms and leading the transformation of the news industry.

“3x Built In Best Places to Work Winner - 2023, 2024 & 2025”

EEO Statement:

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

How To Apply:

• Please submit an online application along with your resume for this position here: https://myworkdaycenter.wd5.myworkdayjobs.com/MNG/job/San-Jose-California/Office-Manager_R2358

Closing Date:

• Continuous recruitment until the position is filled

Conditions of Employment: 

• A full pre-employment background check and MVR will be conducted as part of the selection process. Must be willing to submit and pass the necessary required checks

• Travel – This position entails occasional driving for work assignments, training sessions, and/or in-person meetings. The employee will be responsible for transporting themselves between different sites as needed

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