Office Coordinator

Company Description

Wonderful Agency is the full-service, award winning, in-house agency that operates as exclusive creator of marketing communications and brand experiences for such iconic brands as FIJI Water, POM Wonderful, Wonderful Pistachios & Almonds, Wonderful Halos, JUSTIN and Landmark Wines, Teleflora and more.

The Office Coordinator acts as the first point of contact for the Wonderful Agency. They utilize office management skills, interact with senior-level stakeholders, and understand how advertising and public relations teams operate. They bring a positive attitude and use a best-in-class approach to completing tasks to offer the best possible customer service experience.

This position will report to the Sr. Manager, Business Operations and will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.

Job Description

Office Management:

• Manage office supply inventory and complete orders when necessary.
• Report repairs and maintenance issues to building engineers and ensure the tasks are completed in a thorough and timely manner.
• Order office snacks/drinks on a weekly basis to keep the refrigerator stocked.
• Maintain cleanliness of shared spaces (e.g., conference rooms, kitchen, studio).
• Assist with logistical needs of Agency meetings and events, such as ordering food and/or supplies.
• Manage the Agency paid time off calendars and partner with HR during biannual timecard reviews.

Reception:

• Greet visitors and escort them to conference rooms and/or offices.
• Receive, sort, and route mail; maintain and distribute publications.
• Answer and direct questions about the organization.

Administrative Support:

• Provide light administrative support for two Executives including, but not limited to:
  • Completing monthly expense reports.
  • Coordinating IT requests.
  • Scheduling meetings on an as needed basis.

Employee Onboarding:

• Create welcome baskets, prepare workspace(s), and print onboarding materials.
• Give new hire office tours and faciliate introductions.
• Connect new hires with their assigned “Wonderful Buddy.”

Qualifications

• 3+ years of experience working in an office environment
• Proven ability to support and assist executive leadership.
• Customer service-oriented attitude within a fast-paced work environment.
• Experience with Microsoft Office and Concur or other expense report software.
• Strength in building relationships with key stakeholders.
• Engaging and professional demeanor.
• Demonstrated ability to remain calm in potentially stressful situations.
• Ability to prioritize multiple competing projects.
• Aptitude for using discretion when handling sensitive or confidential information.
• Keen attention to detail.

Pay Range: $27.46- $29.14 an hour. Final compensation will be dependent upon skills & experience.

Additional Information

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • virtual mental health resources 
  • life coaching 
  • engaging employee community groups 
  • cash rewards for healthy habits and fitness reimbursements 
  • library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. 
• Building a Healthy Society: We focus on improving the social determinants of a healthy society-quality education and medical care, economic mobility, and a healthy environment-to help build thriving communities. Wonderful CSR
• Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Wonderful Agency is the full-service in-house advertising and marketing agency at The Wonderful Company. Dedicated to creative excellence across all media (television, web, print, outdoor, POS, mobile and social media), Wonderful Agency builds consumer awareness and relevance across The Wonderful Company’s brands. This is accomplished by creating effective and innovative campaigns that match the quality of the highest echelon of global firms, while offering an environment that is far more entrepreneurial and fast-paced than a traditional agency. Wonderful Agency is highly integrated in direct brand and product development decisions with company owners, business unit leadership, legal, strategy and other key stakeholders.

The Wonderful Company, a successful, fast-growing privately held $6 billion company with 10,000 employees worldwide. The Wonderful Company’s connection to consumers has health at its heart and giving back in its DNA. The company has a long-standing commitment to corporate social responsibility, including more than $1 billion invested in environmental sustainability; $65 million in charitable giving, education initiatives, and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in California’s Central Valley. To view the current Corporate Social Responsibility report, visit www.wonderful.com/csr.

To learn more about The Wonderful Company, its products, and its core values, please visit wonderful.com, or follow The Wonderful Company on LinkedIn, Facebook, Instagram, and Twitter. To learn more about The Wonderful Company’s corporate social responsibility impact, visit csr.wonderful.com.

The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance, equity, and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories.

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