Office Coordinator

About us

Office Hours is an online platform that lets users earn income by sharing what they know. Users create knowledge profiles to accept hourly consultation requests or survey opportunities based on their professional expertise. Companies and organizations seeking unique insights can search the Office Hours marketplace to quickly find and learn from thousands of advisors on demand.

What we believe

We believe that human knowledge is the world’s most valuable asset. And yet, despite being more interconnected than ever, most knowledge still remains stuck in our heads, inaccessible and underutilized. Office Hours’ mission is to help everyone realize the value of what they know by building tools for the knowledge-sharing economy.

Our team is headquartered in San Francisco and backed by top marketplace and business operators like Saar Gur, Marco Zappacosta, Lenny Rachitsky, Jackson Gates, and Aaron Levie. Our customers include the fastest-growing digital health companies, software startups, venture capital firms, and leading consulting firms.

Summary

The Office Coordinator will play a critical role in creating a positive and efficient work environment for our team. You’ll be responsible for overseeing office operations, managing office supplies and maintenance, supporting HR processes, coordinating events and team-building activities, and ensuring that all administrative aspects of the office run smoothly. This is a hands-on, fast-paced role that requires a proactive, detail-oriented individual who thrives in a startup environment.

We are looking for a fun, creative and hyper-organized person to manage the day to day needs of our office, with flexibility to work remote 2 days out of the week. This role is a great fit if you are passionate about people, have exceptional organizational skills, are process-driven, and can commit to coming into our SF-based office 3 days a week.

Responsibilities

• Handle all workplace related initiatives such as snacks, supplies, office upkeep, and liaising with the building and third party vendors - you’ll be the go-to person for any office-related questions or issues.
• Organize in-person and virtual events and engagement activities that contribute to company culture and employee morale - you’ll help foster a positive, inclusive, and collaborative work culture
• Oversee new hire coordination, onboarding/offboarding experience, seating plans, etc.
• Manage ad hoc projects related to workplace services and operations such as assisting with booking travel and support in planning our annual offsite

Qualifications

• You are able to communicate effectively with business partners and Office Hours employees
• Have the discipline to organize and prioritize projects in a timely manner
• You do sweat the details
• Ability to quickly understand new technologies and complex concepts
• Willing to learn new skills and take on a wide variety of assignments
• Always looking for ways to increase efficiency, and reduce company costs
• A friendly, approachable demeanor with a knack for building relationships and a positive office environment across teams
• Proficient with office software (Microsoft Office, Google Suite, etc.) and office management tools.
• 1 - 2 years experience working in office and workplace management, preferably in a startup or fast-paced environment

Bonus Points

• Experience with HR processes such as onboarding, benefits administration, or time tracking.
• Familiarity with office management systems and tools (e.g., Slack, Asana, etc.).
• Event planning experience or a passion for team-building activities.
• A sense of humor and the ability to thrive in a startup culture!

Our Benefits

• Competitive Salary & Stock Options
• Healthcare, dental, and vision coverage
• Wellness/fitness benefit
• Flexible vacation time, regular company holidays
• Company retreats (Tahoe, Maui, Mendocino, Mexico City)
• Parent-friendly, remote work, and paid family leave

Join our team and help everyone realize the true power of what they know!

Pay Transparency Notice:

Full time offers from Office Hours also include target equity + benefits (including medical, dental, vision and 401(k)).

Pay range: $68,000 – $75,000, based on seniority and relevant experience

This is a hybrid role, in-office in San Francisco or NYC 3 times per week.

Don’t meet every single requirement? Studies have shown that some candidates, especially underrepresented groups such as women and people of color, are less likely to apply to jobs unless they meet every single qualification. At Office Hours we believe in building a diverse and inclusive workplace, so if you’re excited about this role but don’t meet every qualification in the job description, we still encourage you to apply. You could still be the right candidate for this or other roles at Office Hours!