The Role
The Office Assistant will manage reception and administrative tasks to ensure smooth operations at the Burton office. Responsibilities include coordinating facilities, supporting meetings and events, and providing administrative support to senior stakeholders. The role requires effective communication, time management, and a high level of attention to detail.
Summary Generated by Built In
We're looking for an Office Assistant to support the day-to-day running of the Burton office, including reception, administration, facilities, building maintenance and events. This role will also provide PA support to the SLT Stakeholders, as needed.
Key Responsibilities:
Facilities Coordination (75% role)
- Maintain a professional and effective front of house reception on employee site-attendance days, including answering calls, maintaining staff and visitor security, managing postal and DHL services and responding to queries
- Ensure that the site archiving system is being routinely maintained
- Manage office contracts and on-site contractors effectively to ensure all works are carried out to a high standard
- Coordinate and support office-based meetings and events as required, ensuring all resources are in place and fit for purpose e.g. room, stationery and refreshments provision
- Work closely with the Office Manager to ensure all health and safety requirements for the office are being met, including fire safety, first aid, office equipment, food safety, risk assessments and accident reporting.
PA Support (up to 25% of role)
- Support senior stakeholders in preparing for meetings, proposals and presentations
- Collate and submit stakeholder expense claims in a timely manner
- Coordinate stakeholder diaries including the scheduling of meetings and appointments
- Liaise with our travel providers to arrange travel and accommodation bookings
- Arrange necessary visas and travel documentation
- Assist and support other areas of the business as and when necessary
- Demonstrable experience providing excellent customer service and administration support is essential, ideally in a similar role
- High level of attention to detail and accuracy, alongside excellent written and verbal communication skills
- Approaches tasks in a calm, efficient and well-organised way
- Confidence in dealing with managers and employees at all levels
- Experience of prioritising own workload, excellent time management and dealing with conflicting priorities when working to deadlines and within defined standards.
- Highly computer literate; experience operating with all Microsoft Office software including Word, PowerPoint, Outlook & Excel
- 27 days holiday plus 8 bank holidays
- Pension contributions 4.5% matched
- Life assurance 4 x annual salary
- Flexible Benefits Platform with £25/month Company contribution
- Annual salary review
- Independent financial advice service
- Enhanced Employee Assistance Programme
- Shopping discounts with retailers
- Long service awards
- Recognition scheme & employee of the year awards
Top Skills
MS Office
The Company
What We Do
Our mission is to accelerate access to medicines for patients in every corner of the globe: Clinical Services, Product Access and Commercialisation, Pharmacovigilance and Regulatory Affairs
