Office Assistant (Contract)

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

Location: New York; contract role with potential to convert to perm

What you’ll do

In this essential role on AlixPartners’ Corporate Services team, you will provide support by assisting with the daily operations and organization of the office. Are you a customer service minded individual who feels a sense of accomplishment and reward when your to-do lists are checked off and complete at end of the day? The ideal candidate will be a hard-working professional who is comfortable communicating and interacting with both internal and external clients and who is able to manage a variety of office support tasks and work diligently in an organized and efficient manner with meticulous attention to detail.

Known internally as an Independent Contractor - Office Services Professional, this is a full-time, temporary role with the potential to convert to a permanent role and is located in New York, NY reporting to an Administrative Team Lead.

Responsibilities include coordinating deadlines, analyzing, and handling sensitive information, and playing a critical role in handling confidential information requests.

• Responsible for distributing and organizing incoming/outgoing US and International Mail, Courier Services, Express Mail, and Interoffice Mail.
• Handle facilities repair and maintenance functions requests including shred services and building work orders.
• Process invoices for payment related to mail services, office repair, and maintenance.
• Assist in maintaining office supplies, kitchen, conference rooms, hoteling offices and related areas by:
  • Perform kitchen cleaning, maintain kitchen supply inventory, stock shelves, refrigerators, make coffee and empty/fill dishwashers.
  • Set up conference rooms for meetings, including catering and post-meeting clean up.
  • Light maintenance and housekeeping duties within the office such as spot cleaning carpet, changing light bulbs, and lifting small to medium size boxes.
  • Assist in maintaining and organizing office supplies and snack inventories.
• Assist in meeting set up/clean up and event planning.
• Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
• Handle sensitive and urgent information from clients, AlixPartners personnel, and other contacts while exercising judgment.
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you’ll need

• High School Diploma or equivalent required.
• Minimum three (3) years of experience in an office environment highly preferred.
• Effective organizational skills with meticulous attention to detail are essential as well as good time management skills and an ability to handle multiple and competing tasks.
• Exceptional customer service and interpersonal skills required with the ability to interact effectively and professionally with internal and external customers at all levels.
• Proven clerical skills such as email communication, data entry, scheduling, simple mathematical knowledge, etc.
• Resourceful with common sense and proven problem-solving skills.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to be proactive and show initiative to ensure timely completion of assigned projects, often managing multiple priorities.
• Ability to be discreet and handle confidential, sensitive information.
• Ability to lift 25 pounds.
• Adaptable and able to work well in a fast-paced, constantly changing environment while maintaining composure and meeting deadlines and responding to urgent situations.
• Excellent written and verbal communication skills in English.
• Core working hours are generally 8:30 AM – 5:30 PM, Monday - Friday; willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.)

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.

The hourly range for this role takes into account a number of factors and is between $28/hour - $32/hour.

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