Office and Operations Manager

We’re searching for a dynamic, detail-oriented Office Manager at our Belgrade office. You will play a key role in maintaining a productive and energized workspace, overseeing day-to-day operations, managing budgets, and driving office initiatives. This is a fantastic opportunity for someone ready to make an immediate impact and foster a collaborative, thriving environment. You will partner closely with teams across site leadership, HR, IT, and Finance to ensure seamless operations and deliver an exceptional workplace experience.This role is ideal for candidates passionate about tidily organizing things for large groups of people, who are flexible to adapt to various tasks, and who like to be proactive with ideas and solutions to new challenges.

This role is onsite, based out of Belgrade, Serbia.

We welcome candidates at various experience levels for this role. During the interview process, candidates will be assessed for the appropriate level, and offers will align with that level, which may differ from the one in this posting.

Responsibilities:

• Take full responsibility for daily office operations, including maintaining office supplies, snacks, equipment, and facilities. Oversee visitors in the office and manage the mail. Ensure the office is clean, organized, and safe for employees and visitors. Coordinate repairs and maintenance for office equipment and facilities.
• Manage the office budget with creativity and resourcefulness; handle expense reports and work closely with Finance for alignment. Assist with invoicing, purchase orders, and expense tracking. Maintain accurate records of office expenditures and reconcile accounts as needed.
• Ensure office policies and procedures are followed, constantly looking for ways to improve efficiency.
• Coordinate and negotiate with vendors and suppliers, and monitor the quality of services provided.
• Assist with onboarding new employees, including preparing desks, equipment, and providing necessary materials.
• Organize and coordinate office events, meetings, and team-building activities. Be a point of contact for employee inquiries regarding office policies, procedures, and resources. Provide site tours to onboard new employees.
• Back up HR support with administrative tasks as needed.
• Work closely with Legal or relevant stakeholders to coordinate site specific regulatory requirements such as bank guarantee, ecology related report, site/property/equipment insurance, etc.
• Manage and coordinate import logistics for Tenstorrent equipment into Serbia, working closely with customs authorities and freight forwarding companies to ensure smooth and timely deliveries.

Experience & Qualifications:

• BSc degree in Business Administration, Hospitality Management, or a related field.
• Excellent organizational and time management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• A problem-solving, solution-oriented mindset with strategic thinking capabilities.
• Self-motivated and proactive in identifying needs and addressing them.
• Solid project management skills with a high level of follow-through with stakeholders.
• Onsite availability at our Belgrade office, Monday to Friday.

Tenstorrent offers a highly competitive compensation package and benefits, and we are an equal opportunity employer.

Due to U.S. Export Control laws and regulations, Tenstorrent is required to ensure compliance with licensing regulations when transferring technology to nationals of certain countries that have been licensing conditions set  by the U.S. government.

As this position will have direct and/or indirect access to information, systems, or technologies that are subject to U.S. Export Control laws and regulations, please note that citizenship/permanent residency, asylee and refugee information and supporting documentation will be required and considered as a condition of employment.

If a U.S. export license is required, employment will not begin until a license with acceptable conditions is granted by the U.S. government.  If a U.S. export license with acceptable conditions is not granted by the U.S. government, then the offer of employment will be rescinded.