Office Administrator

Summary

We are seeking a highly organized and proactive Office Administrator to oversee the daily operations of our dynamic and fast-paced office environment. This role goes beyond traditional administrative support—it's an opportunity for someone who thrives on building structure, improving processes, and growing alongside a mission-driven team.

The Office Administrator will play a key role in keeping our teams connected and our operations running smoothly, while also having visibility into cross-functional areas of the business. We’re looking for someone who is not only detail-oriented and efficient, but also eager to take initiative, learn new skills, and grow with us as we continue to scale. If you’re someone who embraces challenges, enjoys finding better ways to do things, and sees every day as a chance to improve and contribute meaningfully, we’d love to meet you!

This will be an on-site position in Houston, TX.

Essential Job Functions

• Oversee day-to-day office operations, ensuring a smooth and efficient workflow.
• Develop and implement office procedures.
• Manage office supplies inventory and coordinate orders as needed.
• Set up and manage software for reserving conference rooms, hotel spaces, and shared offices to ensure seamless booking from day one.
• Assist with lunch deliveries for meetings to ensure the team is well-supported.
• Schedule and organize meetings, travel, conferences, and departmental activities.
• Assist with large mailings as required, ensuring timely and accurate distribution.
• Perform general administrative duties including filing, organizing office materials, and managing office equipment.
• Liaise with vendors and service providers for office-related needs.
• Handle general inquiries, directing them to the appropriate department or team member.
• Handle complex administrative  issues with limited supervision.
• Assist with onboarding new employees and providing administrative support for HR functions.
• Perform other duties as assigned, supporting various office needs as they arise.

Qualifications:

• High School Diploma or GED equivalent required.
• 2-5 years of relevant work experience.
• Ability to accurately type 45 words per minute.
• Strong computer skills (Excel, Word, Outlook, Adobe, and related applications).
• Proven experience as an office manager or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ambitious and growth mindset

Physical Demands
The physical requirements outlined are essential for performing the core duties of this role.

• Primary responsibilities involve regular speaking, listening, standing, walking, using hands to handle or feel objects, and reaching with arms.
• Occasionally, the role may require sitting, climbing, balancing, stooping, kneeling, crouching, or crawling. Employees must be able to frequently lift and move objects weighing up to 10 pounds and occasionally up to 40 pounds.
• Vision requirements include the ability to focus at close and long distances, distinguish colors, maintain peripheral awareness, perceive depth, and make precise focus adjustments.

EEO Statement

PosiGen is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. Individuals who require reasonable accommodations under the Americans with Disabilities Act in order to participate in the search process should notify the Office of Human Resources at [email protected].