Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.  

Join our Real Estate Team as a Legal Support Specialist located in our Miami office.  

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, 

adaptability, and innovation, we invite you to join our team.  

This role will be based in our Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.  

Position Summary  

The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents.  The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.  

Key Responsibilities 

• Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents. 

• Draft Closing Statements, Closing Disbursements, Title Binders, Title Policies/ Loan/Owners and Closing Documents - Warranty Deed, Bill of Sale, Firpta, Closing Affidavit, UCC’s etc. 

• Must be able to do drafting of opinions and other documents, correspondence, memos. 

• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs. 

• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support. 

• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements. 

• Manages practice calendars to ensure team operates efficiently. 

• Maintains legal files (both paper & electronic), organizes and files documents in designated order. 

• Updates case information, scans and organizes legal files. 

• Manages document deliveries and tracks final executed documentation. 

• Assists with overflow work and other projects as needed. 

• Collaborates and works with paralegals and other legal support team members where applicable. 

• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary.   

• Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties. 

• Experience handling real estate transactions and closings.

• Experience coordinating title matters, lien searches and electronic recording (e.g., Simplifile).

• Other special projects as needed. 

Qualifications 

Skills & Competencies 

• Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses. 

• Problem-solving ingenuity and ability to prioritize and manage multiple activities. 

• Must be a self-starter, organized, able to work with a minimum of supervision. 

• Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook. 

• Strong attention to detail, organizational skills, and ability to manage time effectively. 

• Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills. 

• Position also requires the ability to work under pressure to meet strict deadlines. 

Education & Prior Experience 

• Bachelor’s Degree or equivalent experience is preferred 

• The ideal candidate will have ten or more years of experience working in a medium to large sized law firm in the firm’s Real Estate department. 

• Bilingual (English/Spanish) preferred as is experience with iManage. 

Technology 

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required 

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.