Legal Support Specialist

Greenberg Traurig (GT), a leading global law firm, is seeking a full-time Legal Support Specialist to join the Corporate Department in our Miami office. This position offers competitive compensation and an excellent benefits package.

Position Summary

The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. The ideal candidate is highly organized, results-driven, and capable of managing multiple assignments with minimal supervision while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Document Preparation & Management: Draft, edit, proofread, and organize legal documents and correspondence.

• File Organization: Maintain and manage legal files, ensuring accuracy and accessibility.

• Billing & Time Entry: Process attorney time entries, manage billing, and assist with collections.

• Scheduling & Travel Coordination: Maintain busy calendars, schedule appointments, arrange complex travel plans, and process related expenses.

• Client & Attorney Support: Act as a primary liaison between attorneys and clients, assisting in client relationship management.

• Administrative Duties: Manage attorneys' emails and calls, process expense reimbursements, and perform other office responsibilities as needed.

Skills & Competencies

• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

• Strong communication skills, both written and verbal.

• Proactive and self-motivated, with the ability to work independently and in a team.

• Exceptional client service skills with a professional and polished demeanor.

• Ability to work under pressure and meet strict deadlines.

• Flexibility to work overtime as needed.

Qualifications & Experience

• Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm.

• Experience in a fast-paced, executive-level work environment is highly desirable.

• Bachelor’s degree or equivalent experience preferred.

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems.

• At least two years of legal secretary experience at a mid-to-large law firm.

• Fluency in English and Spanish required; Portuguese is a plus.

• Experience with iManage and/or Filesite is a plus.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.