Legal Support Specialist

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist to support the Securities Litigation Department of our Westchester County office. We offer competitive compensation and an excellent benefits package.
Position Summary:

The Westchester County office has a current opening for a legal support specialist to support a team of attorneys.  The Legal Support Specialist supports a broad range of practice-specific activities including business development, managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents.  The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. The candidate should be flexible to work overtime as needed. 

Duties & Responsibilities:

• Assists in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents, pleadings, papers and other practice specific documents.
• Acquires an in-depth understanding of client relationships and businesses to provide the team information necessary to support client needs.
• Ability to understand and navigate firm resources to make recommendations to attorneys related to client support.
• Provides case management for client matters and coordinates workflow within the team.
• Ensures attorneys are complying with client requests and requirements, including client specific billing requirements.
• Manages practice calendars to ensure team operates efficiently.
• Maintains legal files (both paper & electronic), organizes and files documents in designated order.
• Updates case information, scans and organizes legal files.
• Manages document deliveries and tracks final executed documentation.
• Assists with overflow work and other projects as needed.
• Attends team strategy meetings.
• Collaborates and works with paralegals and other legal support team members where applicable.
• Receives and evaluates telephone calls for supported attorneys, fields calls and conveys messages as necessary.  Communicates with clients, opposing counsel, courts, and liaisons as needed.
• Processes time entry, open new matters, drafts engagement letters and audit responses, makes travel arrangements, processes reimbursement expenses, maintains attorney calendars, collates information, prepares agendas, reviews and prepares billing invoices, and other administrative duties.
• Other special projects as needed.

Skills & Competencies:

• Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group (e.g., State and Federal court filing, including e-filings).
• Must be skilled in handling administrative tasks such as attorney time entry, travel arrangements, and processing of invoices and expenses.
• Problem-solving ingenuity and ability to prioritize and manage multiple activities.
• Must be a self-starter, organized, able to work with a minimum of supervision.
• Computer proficiency in the Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook.
• Strong attention to detail, organizational skills, and ability to manage time effectively.
• Outstanding interpersonal communication skills, both written and oral, including solid composition, research, and editing skills.
• Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Prior Experience:

• The ideal candidate will have five or more years of experience working as a legal secretary supporting the litigation department.
• Experience in a fast-paced, large law firm environment is highly desired.

The expected pay range for this position is:

$41.59 to $51.89 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.