Legal Support Specialist

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist of our Intellectual Property department in our Boston office. We offer competitive compensation and an excellent benefits package.

Position Summary:

We are seeking an organized and proactive Legal Support Specialist to join our Intellectual Property team. The successful candidate will provide administrative support to assigned attorneys while maintaining a high degree of accuracy and timely results.

Duties & Responsibilities:

• Provides high-level administrative support to assigned attorneys, including managing busy calendars, scheduling meetings, and coordinating all meeting logistics.
• Prepares, formats, and edits legal documents, correspondence, reports, or other practice specific documents upon request of assigned attorneys.
• Organizes and maintains up-to-date client or case information, databases, and legal files.
• Assists attorneys with the client billing process by preparing engagement letters, submitting conflicts checks, opening new matters, and reviewing client invoices.
• Coordinates with travel agency to book domestic or international travel arrangements, accommodations for assigned attorneys.
• Processes and reconciles expense reports in a timely and proficient manner.
• Collaborates and works with Administrative Support Coordinators, Paralegals, and other legal support.
• Understands firm available resources and leverage most effective resource for desired results.
• Assists with overflow work and other special projects as assigned.

Skills & Competencies:

• High level of accuracy and attention to detail required along with outstanding organizational skills and the ability to manage time effectively.
• Excellent interpersonal, communication and customer service skills, and the ability to collaborate well in a team environment.
• Must be able to take initiative and be pro-active to assist attorneys and anticipate needs, including ability to resolve scheduling conflicts.
• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential and with discretion.

Qualifications & Experience:

• Minimum 3-5 years of prior experience as a legal assistant or similar role in a professional office environment or law firm.
•  Prior Intellectual Property knowledge or experience a plus but not required.
• Bachelor’s Degree or equivalent experience in a related field. 
• Flexibility to work overtime as needed.
• Must be proficient in Microsoft Office Suite (e.g., Word, Excel, Outlook) and possess prior document management system experience.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.