(Junior) Office Manager (m/f/d)

Your mission as a (Junior) Office Manager

We're looking for a proactive and enthusiastic (Junior) Office Manager (m/f/d) to enhance our office experience across locations while supporting our team’s daily operational needs.

Even as a primarily remote company, our hubs—especially our main office in Hamburg—are central to our team’s collaboration, connection, and creativity. As a (Junior) Office Manager, you’ll ensure our offices run seamlessly, creating a smooth experience for everyone onsite.

From handling essential documents, signatures, and letters to supporting a globally dispersed team, your work will be vital in making our workplaces efficient, welcoming, and stress-free.

 What you’ll be doing

• Oversee the daily operations of our Hamburg office, ensuring a comfortable, well-maintained, and efficient workspace for all team members
• Provide logistical and operational support for team members working in any of our global hubs (through WeWork) by assigning and managing accesses globally
• Support administratively People and Finance Team by handling company paperwork, including processing signatures, drafting letters, and managing essential documents to support our teams
• Ensure all offices meet local health and safety standards, implementing necessary updates and training as required
• Support the coordination of onsite team events, meetings, and visits by arranging space, catering, and materials as needed

You will thrive in this role if

• You have a degree in Business Administration, Hospitality/Facilities Management, Operations Management or similar - or bring some experience in workplace management and/or office coordination
• Ideally, you have had exposure to working in/with a remote/hybrid organisation
• You have strong attention to detail and the ability to juggle multiple tasks
• You are proficient in German and fluent in English, with excellent communication skills, both written and verbal
• You are based in Hamburg and excited to be in the office every day
• You’re highly organised, pragmatic, and empathetic, with a proactive mindset and a passion for creating meaningful employee experiences
• You take ownership and are not afraid to roll up your sleeves, always eager to help out a team member and proactively keep stakeholders informed
• You like handling paperwork :)

What’s in it for you?

• Flexibility Policy - Our flexibility policy means there is no hard cap on the number of vacation days you can take
• This role requires you to work from our Hamburg office, but you will have the opportunity to occasionally work outside Germany
• All the hardware you need and your own MacBook
• You will have access to a Deutschland ticket
• You will have access to a Subsidised Urban Sports Club membership
• You will get access to our Co-working space in Hamburg

Kind reminder: Please ensure that your application is submitted in English.
Here at Appinio, we value transparency in our recruitment process, and we've created a blog to share what to expect during each step of our journey together: here