IP Transfers Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Transfers Specialist works closely with the Life Sciences Business Unit and Office of General Counsel Client File Transfer Review teams on the harvesting, processing, review, analysis, and transfer of firm client files relating to the Firm’s Intellectual Property matters.  The IP Transfers Specialist provides assistance and support to the Compliance Attorney and works with the CFT Review Team to facilitate and execute tasking related to the administration and operation of the firm’s client file transfer process.  The IP Transfers Specialist will have a substantial working knowledge of large law firm recordkeeping systems and IP docketing software, transfer protocol and a thorough understanding of the organizational, procedural, and human aspects of working within a large organization.

What You Will Do:

• Implement Firm’s policies and procedures regarding the transfer of digital and physical IP client matter records in and out of the Firm.

• Transfer digital records to and from the Firm’s docketing software system, document management system and other related repositories as needed and coordinates with the IP Transfers and/or File Transfers Teams.

• Perform database searches, audits, and record reviews to ensure records are imported and exported according to applicable criteria.

• Work with various data formats and conversions.

• Troubleshoot data transfer issues and problem resolution.

• Draft related communications, formal documents and prepare applicable reports in accordance with the transfer process.

• Coordinate and communicate with Stakeholders, Finance, and the Transfer teams.

• Organize, execute, and facilitate all record transfer activities, including approvals, receipts, and acknowledgements.

• Ensure that client request for transfers is properly and timely processed.

• Serve as a resource to answer questions regarding the transfer process.

• Special projects and additional duties as assigned by IP Transfers and/or the Client File Transfers Teams.

• Handle ad-hoc data audit and project requests, as assigned by IP Transfer and/or the Client File Transfers Team.

Who You Are:

• Bachelor’s Degree required.

• 3-5 years IP operations experience preferred.

• Excellent interpersonal, organizational, and communication skills, and ability to communicate clearly, both written and verbal.

• Demonstrate a strong work ethic and self-motivation with a desire to take initiative.

• Strong understanding of legal ethics and professional responsibility principles.

• Possess strong analytical and problem-solving skills, with the ability to work in a fast-paced environment and prioritize multiple tasks effectively.

• Strong attention-to-detail.

• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.

• Must work well in team environment and maintain a positive team atmosphere.

• Proficiency in Relativity helpful.

• Ability to use standard office software (MS Excel, Word, Internet Search Engines, etc.) required.

#LI-MS1

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Flexible work arrangements and hybrid work schedule

• Health, dental, and vision insurance

• Life and disability insurance

• Retirement & Savings Plan

• Emergency back-up child and adult care

• Paid vacation, sick time off, and holidays

• Professional development and career advancement opportunities

• Employee recognition and reward programs

• Employee wellness and assistance programs

• Employee discounts and perks

​Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.
To request a reasonable accommodation to participate in the job application or interview process in the US, contact the Benefits Department by email or by phone at 617-570-1800. To request any disability or neurodivergence related accommodations to participate in the job application or interview process in the UK or Germany, please email the Recruiting Department. Any information you provide will be in the strictest confidence, and only used for the purpose of providing the accommodations needed. Requesting accommodations will not adversely affect the outcome of your application.
Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

This position is eligible for overtime: Yes

Target Salary Range: Boston $72,900 - $109,400 | Los Angeles $76,600 - $114,900 | New York $76,600 - $114,900 | Philadelphia $68,600 - $102,900 | San Francisco $81,700 - $122,500 | Santa Monica $76,600 - $114,900 | Silicon Valley $81,700 - $122,500 | Washington DC $72,900 - $109,400