Business Operations Coordinator

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Job Description
Business Operations Coordinator
Cambridge, MA
Hybrid
Position Summary:
The Business Operations Coordinator is a pivotal role designed to support the ONE Oncology Strategy by enhancing the execution and implementation of streamlined processes, ensuring compliance, improving coordination, and achieving cost savings by internalizing key responsibilities. This role will facilitate the effective planning and execution of events, meetings, and congresses, and ensure seamless vendor management and logistical coordination. A successful candidate will leverage their expertise to partner strategically with external and internal stakeholders, including occasional executive leaders, and will mentor junior team members.
Key Responsibilities:

• Ensure compliance and adherence to processes and policies, including vendor oversight.

• Incorporate enhancements and process revisions into business process documents and applicable User Guides, identifying areas for improvement and retraining.

• Provide logistical planning, execution and support for business operations, meetings, events, and congresses.
• Provide OBU LMS (Learning Management System) support and oversight.

• Manage engagements in the Global Meeting Management System (CVENT).

• Serve as the Super User for designated systems, overseeing budget management, SOW, PO processes, administrative tasks (including SharePoint, Teams sites), invoice payments, and budget coordination with business stakeholders.

• Coordinate internal and external communications, including planning decks and reminders.

• Coordinate with travel groups to build manifests for congress travel and strategize on efficiencies.

• Coordinate Healthcare engagement processes to support the implementation of innovative strategies.

Qualifications:

• Bachelor's degree in Business Administration, Event Management, or equivalent work experience (3-5 years) in business operations, event planning, or a related area.

• Proficiency in Microsoft 365 productivity tools, CVENT and/or similar Global Meeting Management Systems.

• Strong knowledge of budget management, invoice processing, and vendor management.

• Excellent organizational and multitasking skills.

• Strong attention to detail and creative problem-solving abilities.

• Excellent verbal and written communication skills.

• Strong interpersonal skills and the ability to manage multiple stakeholders.

WHAT TAKEDA CAN OFFER YOU:
• 401(k) with company match and Annual Retirement Contribution Plan
• Tuition reimbursement Company match of charitable contributions
• Health & Wellness programs including onsite flu shots and health screenings
• Generous time off for vacation and the option to purchase additional vacation days
• Community Outreach Programs
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This job posting exclude Colorado applicants.
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Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
Boston, MA
U.S. Base Salary Range:
$86,500.00 - $135,960.00
The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual base salary offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term and/ or long-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
Boston, MA
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
Yes
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.