Human Resources Operations Specialist

Why Orthofix?

We are a leading global spine and orthopedics company with a premier portfolio of biologics, innovative spinal hardware, bone growth therapies, specialized orthopedic solutions and a leading surgical navigation system. Our combined company is over 1,600 strong, with products distributed in 68 countries worldwide and a global R&D, commercial and manufacturing footprint, and this is just the beginning!

Come join our global team of dedicated professionals who through their extraordinary efforts demonstrate every day their commitment to our mission of improving the lives of patients. At SeaSpine and Orthofix our culture is built around Integrity and the core beliefs we live by: Exceed Expectations, Work Together, Be Respectful, Get Lean and Have Fun!

How you'll make a difference?

Support diverse workforce operational processes, such as new hires, transfers, salary changes, promotions, and terminations. Additional responsibilities include fostering positive employee engagement and ensuring legal compliance of all HR operational practices.

What will your duties and responsibilities be?

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

• Ensure that day-to-day HR operations related to employee support, employment transactions, data management, reporting and audits are running properly and at the highest levels of service and quality.

• Responsible for new employee set up, onboarding and documentation.

• Oversee and maintain new hire orientation process and coordinate with cross-functional departments to deliver an exceptional first day experience.

• Facilitate 30/60/90-day new hire check-in and feedback. Analyze and escalate consistent themes to HR leadership.

• Gather and maintain I-9 file employment eligibility data.

• Maintain employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, and organizational structure.

• Ensure quality data while maintaining and protecting confidential information with judgement and discretion.

• Oversee the employee termination process for all exiting employees to include processing the termination in HRIS, coordinating exit interviews, and notifying the appropriate company stakeholders.

• Partner with Talent Acquisition team to support new hire onboarding as needed.

• Maintain Sales Force information required for ACHC accreditation and audit.

• Completes 3rd party requests for employment verification and vendor credentialing.

• Assists Human Resources team with special projects and audits as needed. 

• Provides excellent customer service to employees, being available to answer questions and address concerns.

• Update HR compliance knowledge by participating in education opportunities and participating in professional organizations.

• Support overall employee engagement initiatives by collaborating with cross-functional departments.

• Manage employee tuition reimbursement program.

• Evaluates and revises internal processes to increase efficiency.

• Primary backup for receptionist on an as needed basis.

• Regular office attendance required.

What skills and experience will you need?

• Bachelors degree in Human Resources Management or related field or equivalent work experience.

• Minimum of two years of Human Resources experience.

• Knowledge of HR practices and laws.

• Computer proficiency specifically with MS Office, Outlook, and Workday HRIS.

• Excellent communication skills (both verbal and written) required.

• Customer service focus.

• Ability to work independently and as part of a team.

What qualifications are preferred?

• Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification preferred.

SUPERVISORY RESPONSIBILITIES:

• N/A

PHYSICAL REQUIREMENTS / ADVERSE WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit for extended periods of time; frequently required to stand, walk and use business equipment daily such as P.C., copier, fax, telephone, etc.; occasionally required to reach overhead, bend, and lift objects of up to 20 lbs.

• Eyesight and hearing must be correctable to standard level.

DISCLAIMER

The duties listed above are intended only as representation of the essential functions of this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer. Nothing in this document alters an employee’s at-will employment status.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, religious creed (including religious dress and grooming practices), color, caste, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical), reproductive health decision-making, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.