Executive Assistant/Office Manager

About the job

About Us:

At Zealthy, we are on a mission to make high-quality healthcare accessible to everyone, no matter where they are. We are building what will be the world’s largest and most trusted platform for virtual healthcare. Our goal is to transform the way healthcare is delivered by ensuring that anyone, anywhere, can receive the care they need.

Founded by a seasoned healthcare entrepreneur with a track record of success having built another company in the space to a $5 Bn valuation, Zealthy is positioned for sustainable growth as we rapidly scale to achieve our vision. Our commitment to quality and access is at the heart of everything we do.

We believe in working hard to serve our patients, and our team is dedicated to fulfilling this mission. While our hours may be Monday through Friday always in person and extend beyond the standard workday, the reward is in the impact we make—every team member is a vital part of building something revolutionary. As a full-time team member, you’ll not only help shape the future of healthcare but also share in the success through equity ownership, reflecting our belief that all contributors should be both literal and figurative owners of what we’re creating.

Join us in shaping the future of healthcare.

The Role:

We are currently seeking a full-time Executive Assistant/Office Manager. Reminder: this is a full-time and in-person position located in New York, NY. If you are looking for a remote or hybrid position, this is not the right fit for you.

In this role, you'll work directly with the CEO to ensure that he is able to manage his time effectively and you will also work directly with other stakeholders to manage office activities. For strong performers with an interest in doing more, there will also be the opportunity for upward movement into more of a Chief of Staff type role or other roles within the organization. As a startup, Zealthy offers the ability to wear many hats, so if you are interested in getting exposure to many different types of things yet also believe that no task is "beneath you" then this could be a strong fit for you.

What You’ll Do:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Complete ad hoc tasks requested by the CEO; be available during odd hours to answer questions and complete follow ups (this is required as this will not be a 9-5 position and will require responsiveness and thoroughness outside of traditional work hours).
• Serve as a liaison between executives and internal/external stakeholders, handling inquiries and requests with professionalism and confidentiality.
• Oversee daily office operations, including facilities management, supplies procurement, and vendor relations.
• Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding as appropriate.

What You’ll Bring:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Ideally 2-6 years as an executive assistant, office manager, or similar role, preferably in the healthcare or technology industry.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication and interpersonal skills, with a professional and approachable demeanor.
• Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high degree of accuracy in work output and data management.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Positive attitude, proactive mindset, and willingness to take on new challenges and responsibilities.