Human Resources Assistant

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Reporting to the Executive Director, HR Business Partner, the HR Assistant will provide support to the Human Resources Team and assist with other HR projects and initiatives.

Job Description:

Essential Duties & Responsibilities including but not limited to: 

•Provides HR support to Winchester Hospital and is a point of contact for employee questions. 

•Actively participates as a member of the Human Resources team, participating in projects, activities and colleague work assignments. Participates in programs that enhance training, communication, processes and other workflows.  

•Manages unemployment claims 

•Coordinates Service Award celebrations 

•Track departmental expenses

•Runs monthly term reports

Assists with:

•Prepares on-boarding paperwork and welcomes new colleagues to ensure a positive on-boarding experience 

•Communicates with candidates and internal stakeholders regarding new hire start date and new hire status throughout on-boarding cycle. 

•Coordinates and ensures all pre-employment requirements are met, including health center visits, new hire paperwork, ID badge, etc. 

•Attends monthly new hire orientations and is responsible for new employee orientation materials and creation of packets. Facilitate and administer the job posting process: 

•Verifies the appropriate approvals have been obtained prior to posting. 

 •Collaborates with the HR Business Partner/Recruiter and/or leader to post/edit attractive job postings to accurately reflect the current needs of the department within legal and job description constraints. 

•Educates others on the necessary process for requests outside typical parameters and/or escalates, as necessary. Performs administrative functions to facilitate the process of hiring an employee: Completes eligibility to work, including but not limited to: 

•CORI or other background check requirements 

•OIG verification 

•License and/or certification verification and renewals 

•Provides assistance on welcoming and setting up new employees. 

•Ensures all stakeholders in the process have adequate notice of the appointments and the necessary information. 

•Prepares mass and individualized sign on packets. 

•Conducts sign on meetings when necessary, making the individual feel welcomed. 

•Collects required paperwork and documentation 

•Has the individual sign required forms 

•Answers basic questions about the offer and/or benefits and escalates the question, as necessary, to the appropriate specialist. 

•Creates employee badges. 

•Enters data into the Human Resources Information System (HRIS) to accurately and timely set up the employee. Collaborates with various stakeholders. 

Other Administrative Support: 

•Creates employee files and direct the files to the next step in the process, which could include filing 

•Files other paperwork, as necessary 

•Provides HRIS data input assistance, as necessary 

•Calculates required HR metrics and presents scorecards, when requested •Maintains other necessary reports and documents, as assigned 

•Cover the phones and the front desk, and all of its associated duties 

•Provides administrative assistance to others in the Human Resources team, as needed 

Organizational Requirements: 

•Maintain strict adherence to the Winchester Hospital Confidentiality policy. •Incorporate Winchester Hospital Standards of Behavior and Guiding Principles into daily activities. 

•Comply with all Winchester Hospital Policies. 

•Comply with behavioral expectations of the department and Winchester Hospital. 

• Maintain courteous and effective interactions with colleagues and patients. 

• Demonstrate an understanding of the job description, performance expectations, and competency assessment. 

•Demonstrate a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards. •Participate in departmental and/or interdepartmental quality improvement activities. 

•Participate in and successfully completes Mandatory Education. 

•Perform all other duties as needed or directed to meet the needs of the department. 

Minimum Requirements: 

• Bachelors degree or equivalent work experience 

• At least two years administrative experience in Human Resources, Recruitment, or related field 

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled