At VyStar, we offer competitive pay, an excellent benefit package that includes a 401(k) Plan, an extensive paid technical and on-the-job training program, and tuition reimbursement--available to all full and part time employees. Part time positions start at a minimum of 30 hours per week.
We encourage you to become a part of VyStar Credit Union's family of employees.
HR Operations Specialist
ACCOUNTABILITY STATEMENT
The HR Specialist conducts research and analyzes data, prepares metrics and reports. Regularly assess and monitor the HR’s compliance with laws and regulations. This includes staying updated on any changes to legislation and recommending necessary adjustments to procedures. Conduct regular audits of HR practices and processes to identify potential compliance gaps. This proactive approach allows the department to address issues before they escalate into challenges. Maintain accurate records of compliance activities, training sessions, and audits. This position involves monitoring HR compliance procedures, conducting HR audits, and providing guidance to management to minimize risks. As the HR Specialist, you will be a key player in implementing HR Operations programs, conducting audits, generating HR metrics to analyze data and maintaining a database of changes to understand when the change occurred and how we adopted the change to staying on track.
ESSENTIAL FUNCTIONS
- Ensure that all of our new hires are compliant with E-Verify.
- Generate the HR Operations reports and dashboards requirement for reporting purposes. Prepare reports monthly, quarterly, and annually to identify HR trends.
- Responsible for monitoring compliance with HR-related laws and regulations.
- Conduct regular HR Operations audits to identify potential compliance issues and offer solutions to address them.
- Maintain accurate documentation of compliance efforts and audit findings.
- Monitor HR metrics and analyze data to inform decision-making and drive continuous improvement, monthly, quarterly, semi-annually, and annually.
- Maintain accurate filing system to maintain files and complete records related to HR compliance activities.
- Prepare updates and offer training on HR compliance topics.
- Stay up to date with changes in HR laws and regulations and communicate updates to relevant partners of potential impact.
- Participate on special projects when needed.
- Support HR audit that includes gathering documents and coordinating with stakeholders as needed.
- Perform other functions as required by management.
- All employees and business units, as first line of defense, are expected to proactively help identify, assess, manage, and report risks within their domain of work. To enhance a healthy risk culture and support our growth for good pillar, employees will maintain vigilance in safeguarding our operations while ensuring compliance with regulatory mandates. The Risk team serves as the second line of defense by providing risk oversight and credible challenge whereas the Audit team serves as the third line of defense by providing risk assurance.
Incumbent is expected to demonstrate each of the following VyStar Excellence behaviors in performing the duties and responsibilities of their job:
- Focus - Focus your full attention by carefully listening to and observing client or member.
- Connect - Consistently be friendly and approachable. Demonstrate your care.
- Understand - Listen empathetically and ask questions (70%/30% rule).
- Counsel - Recommend solutions based on your member’s needs and objectives.
- Advance - Ensure that member’s expectations were exceeded.
- Verify necessary follow-up actions.
JOB QUALIFICATIONS
EDUCATION
- HS Diploma required
- Bachelor’s degree or 3 years of related HR experience is preferred
- Strong knowledge of employment laws and regulations
- Proven experience in developing and implementing HR programs
- Strong problem-solving skills and conflict-resolution skills
EXPERIENCE
- 3-5 years in a human resources experience is required
- 2-3 years of experience in a financial institution is preferred
- 2-3 years of experience in HR compliance, with a focus on employment law and regulatory compliance
- 2-3 years of experience using Workday Human Capital Management (HCM)
KNOWLEDGE, SKILLS & ABILITIES
- Proficient with using MS Word, Excel, PowerPoint
- Proficient with MS Excel using VLOOKUP and Pivot Tables
- Proficient using Workday, including Human Capital Management (HCM) and reporting
- Experience handling projects, priorities and results oriented
- High level of professionalism and integrity while working with confidential information
- Ability to work independently and take initiative, while also being a team member
- Excellent analytical and problem-solving skills
- Strong communication skills and interpersonal skills, to effectively collaborate with cross-functional teams
- Ability to influence others
DISCLAIMERS AND WORK ENVIRONMENT
Nothing in this position description is an implied contract for employment. The position description is intended to be an accurate account of the essential functions. The functions are not all encompassing and are subject to change at any time by management.
The work environment characteristics described are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
As required or requested, may exert up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
VyStar Credit Union is not seeking outside assistance or accepting unsolicited resumes from staffing agencies or search firms for employment or contractor opportunities. Any resumes submitted by an outside vendor to any employee at VyStar via e-mail, internet, or directly to hiring managers without a valid written search agreement with the Talent Acquisition / HR department will be deemed the sole property of VyStar Credit Union.
No placement fee will be paid if a candidate is hired as a result of the referral, or through other means.
Thank you for your inquiry regarding our current job opening. Your resume will be carefully reviewed against the position requirements. Should your experience and skills match, you will be contacted by one of our Human Resources department staff members.
Thank you again for your interest in this position!
VyStar Credit Union Human Resources
Top Skills
What We Do
VyStar Credit Union is the second-largest credit union headquartered in Florida and now serves over 770,000 members with assets totaling $11 billion. VyStar is the largest mortgage lender in Northeast Florida and one of the major employers in the region with over 2,000 employees. VyStar membership is open to everyone who lives or works in the 49 contiguous counties of Central to North Florida, 10 Southern Georgia counties, and past and present military members and their families all over the world.
Today, the driving VyStar philosophy continues to be offering highly competitive pricing, giving members high-yielding savings products, low loan rates, and low-or no-fee financial services. This commitment makes finding affordable, quality financial products and services a reality for our members.
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