Company Description
About M3: A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.
Job Description
Contract will start from 1st May 2025
The mission of the HR Coordinator is to provide coordination and administration support for the HR function, managing the process and producing documentation for job offers, new starters, leavers, probations and promotions. Taking ownership for the Jira ticketing system. Supporting the HR Business Partner and Business Unit Leaders with employee related tasks.
Essential Duties and Responsibilities:
- Support HR Business Partner (HRBP) and assist in delivering end-to-end global employment cycle processes including onboarding, offboarding, employee engagement, training and recruitment.
- Oversee the day-to-day administration of employee benefits and initiatives and HR administrative operations of the teams.
- Maintain HR employee records, updating HRIS databases, prepare or amend HR documents and provide HR reporting to relevant parties as necessary.
- Assist HRBP in reviewing and renewing company policies, employee handbook and compliance records
- Support Business Unit managers with employee-related engagement projects and communication initiatives
- Assist in delivering HR initiatives to strengthen the employer brand through recruitment and retention policies
- Provide additional support to the Talent Acquisition and Global HR team as needed.
- First point of contact for all HR queries submitted via Jira. Responding to and providing advice where able
- Managing process and issuing documentation relating to:
- Offers of employment and employment contracts
- Onboarding contractors and Permanent staff
- Resignation acceptance
- Probations
- Promotions
- Salary increases
- Reference requests
- Maintenance of and updating of HRIS records in UKG
- Assisting with the HR annual goals and strategic projects
Qualifications
Education and Training Required:
Bachelor’s Degree in HR or Business is preferred
Minimum Experience:
3-5 years of experience in HR administrator or generalist roles.
Knowledge, Skill, Ability:
- Experience with day-to-day HR functions, including document processing and employee records
- Experience with HRIS’s, UKG preferred
- Excellent English language skills, both verbal and written
- Excellent MS office skills, including PowerPoint and Excel
- Ability to shift priorities in accordance with the business needs
- Experience in a fast moving or growing business
- Self -starter and able to work independently on own initiative and with minimal supervision
- Excellent attention to detail
- Good team player with excellent customer service and communication skills
- Able to multitask and comfortable with a high-volume workload within a very fast -paced environment.
Company Disclaimer: This job description does not represent an all-exhaustive list of all functions and the employee may be required to perform additional duties as assigned by the manager and the company. The company reserves the right to revise this job description at any time.
Additional Information
Benefits
- Lucrative performance-related remuneration
- Regular advanced training
- Flexible home working
- Open corporate culture & strong team cohesion
- Company pension plan
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What We Do
M3 USA believes in growth, for our company and for the people who drive it's success. Founded with the goal of changing the world of medicine by leveraging the power of the internet, the M3 Group, of which M3 USA is a part, provides comprehensive, leading edge, digital services to the healthcare and life science industries. We reach over 2.5 million doctors through our physician websites across the US, Asia, and Europe.
M3 offers a variety of proven ways to engage physicians and get important clinical and marketing messages to valued, targeted audiences. Our live programs are delivered by clinical educators who are credentialed healthcare professionals. They provide strategic solutions to address the gaps that occur in clinical practice in the management of chronic diseases while also improving access for sales representatives. Those solutions include disease state knowledge, appropriate patient diagnosis, adherence, best practices, treatment to guidelines and REMS programs. Our digital health information services that include: the most up-to-date daily, indexed clinical information/news; medical education; market research; ethical drug promotion; clinical development; job recruitment and clinic appointment services.
M3 Inc. is a publicly traded company on the Tokyo Stock Exchange and is a global leader in digital solutions in healthcare and has acquired dozens of companies across the globe. M3 Inc has had consistent growth since inception in 2000, with over 500 million dollars in revenue. Our great success is due to the skills and the high performance of our people, and has helped us attract some of the world’s leading talent from the most respected universities and Fortune 100 companies.
