Job Level:
Business Operations-B4
Job Description:
The Global Executive Effectiveness Coordinator is a proactive and efficient executive business partner to our global leaders, managing complex scheduling, coordinating projects, optimizing processes and driving efficiency. The ideal candidate thrives in a fast-paced environment and is excellent at managing complexity and ambiguity on a global scale. This is a highly visible role within the organization interacting with top executives and assistants globally.
What are we looking for?
- 5+ years in a global executive support, business operations, or project management role.
- Associate's degree in related fields or Bachelor’s degree preferred
- Excellent organization and analytical skills, comfortable managing conflict and leading projects and initiatives.
- Excellent verbal and written communication.
- Ability to build and maintain relationships with stakeholders.
- Professionalism and Confidentiality – navigating the balance between transparency and discretion
- Ability to work independently and as part of a team and make sound decisions under pressure.
- High attention to detail and problem-solving skills.
- Proficiency in Microsoft Office suite of programs
What will be your key responsibilities?
- Heavy and complex calendar management with independent decision planning based on priorities, which requires forward-thinking & strategizing.
- Plan and organize extensive international and domestic travel arrangements.
- Complete paperwork, business invitation letters, and applications to obtain Visas for the Executive. Expert knowledge and advice for visa process.
- Plan and organize key internal and external meetings and events (both domestic and international) while effectively managing time and budget constraints
- Manage cross-functional and cross-segment initiatives, working closely with senior leadership and ensuring project milestones are met.
- Clearly and effectively communicate, adapting communication styles for different audiences, including internal stakeholders and external partners
- Prepare reports, presentations, and business documents to support executive decision-making
- Support the Executive Assistant Team with event management & work overflow, which requires strong collaboration and ownership.
- Work independently with minimal supervision, continuously seeking opportunities to enhance processes and schedules.
- Serves as the central point of contact, ensuring effective communication and coordination amongst global departments, segments, and teams.
- Process expense reports, purchase orders, wire transfers etc.
- Perform other tasks and duties as assigned.
What can you expect from Mars?
- Work with over 150,000 diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
Skills:
Action Planning, Planning and Organizing, Policy and Procedures, Verbal Communication
Competencies:
Communicates Effectively, Directs Work, Drives Results, Ensures Accountability, Manages Complexity, Plans and Aligns
The base pay range for this position at commencement of employment is expected to be between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to, market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, if eligible, including variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Eligibility for these additional elements depend on the position offered and the employee’s work schedule (i.e., part-time schedule, store associate). Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
USD 39.63 - USD 54.49
Top Skills
What We Do
For more than a century, Mars, Incorporated has been driven by the belief that the world we want tomorrow starts with how we do business today. This idea is at the center of who we have always been as a global, family-owned business. Today, Mars is transforming, innovating and evolving in ways that affirm our commitment to making a positive impact on the world around us.
Across our diverse and expanding portfolio of confectionery, food, and petcare products and services, we employ 133,000 dedicated Associates who are all moving in the same direction: forward. With $40 billion in annual sales, we produce some of the world’s best-loved brands including DOVE®, EXTRA®, M&M’s®, MILKY WAY®, SNICKERS®, TWIX®, ORBIT®, PEDIGREE®, ROYAL CANIN®, SKITTLES®, WHISKAS®, COCOAVIA®, and 5™; and take care of half of the world’s pets through our pet health services AniCura, Banfield Pet Hospitals™, BluePearl®, Linnaeus, Pet Partners™, and VCA™.
We know we can only be truly successful if our partners and the communities in which we operate prosper as well. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our Associates to take action every day to help create a world tomorrow in which the planet, its people and pets can thrive.
