Global Employment Specialist (People Operations Team)

Get to Know Us

Ideals is a global B2B SaaS product company recognized as the most highly rated and customer-centric in a secure business collaboration market. Trusted by more than 1,000,000 users from 175,000 companies globally, we are on a mission to create more prosperity in the world by accelerating high-stakes business decisions. We achieve this by delivering extremely intuitive and robust software products that help people make impactful decisions with less stress, higher quality, and shorter hours:

Ideals Virtual Data Room: A web-based cloud platform used by companies in a wide range of industries to ensure secure confidential document sharing for online due diligence, fundraising transactions, corporate reporting, licensing, clinical trials, and other business goals.

Ideals Board: A cloud platform with web and mobile applications used by board members, CEOs, executives, and corporate secretaries, to streamline governance and improve high-stake decisions in a fast, secure, and compliant way.

The Role

At Ideals, we've experienced rapid growth and expanded our operations across 30 locations within Europe, America and Asia with a current headcount of 400+ people. We continue to scale and operate globally, and we're gearing up to establish new locations to reach 900+ Idealers in the next 3 years. 

We are looking for a Global Employment Specialist remotely in Ukraine / Poland / Spain / Portugal to ensure our processes and contracts are compliant with the local regulations. You will be a dedicated point of contact for all employment matters across locations we hire in, and take part in new locations set up.

You will collaborate closely with the People Operations Team, the Legal Team, external providers as Employer of Record, and report to the Director of People Operations. 

What You Will Do

• Provide comprehensive HR support: resolve employment-related queries, manage paperwork, and process leave requests timely and efficiently
• Coordinate with Employer of Record, legal advisors, and immigration consultants to ensure compliance with local laws
• Maintain our HRIS and ensure data accuracy
• Coordinate and arrange visas with work permits
• Support internal teams in audit and tender processes
• Contribute compliance gaps analysis across locations and support solutions implementation
• Develop an internal knowledge base on employment law, internal policies and practices
• Set up new hiring locations, ensuring adherence to local regulations

What We Look For

• 3+ years of experience as a People Operations / Global Employment Specialist or similar
• B2+ English proficiency
• Demonstrated expertise in official employment operations
• Strong negotiation and relationship-building skills with providers and partners
• Experience managing visa and work permit processes
• Effective communication and problem-solving skills
• High attention to detail, adaptability, and consistency in work
• Ability to create clear, readable, and user-friendly policies and guides

Nice To Have

• Background in Legal / Global Mobility / Tax / Accounting
• Experience of cooperation with EORs

Our Interview Process

We believe in competency-based interviews combined with work samples and we share clear expectations for each element. Our interview assignments simulate what it’s like to work at Ideals and the type of tasks you’ll tackle. Here are the stages of the interview process for this role:

• Intro with the Talent Acquisition Specialist (45 mins)

• Screen with the Hiring Manager (60 mins)

• Test Task (~4 hours)

• Test Task discussion and Hiring Manager interview (120 mins)

What We Offer 

We highly value our people, so we will provide you with all the resources and support you need to succeed.

For your work

• Remote-first model with teams distributed globally 

• Home office set up budget 

• High-end laptop, monitor and any additional IT equipment needed

• Reimbursement of co-working space expenses

For your well-being

• Medical insurance with flexible coverage

• Compensation for sports, yoga, mental, and other health and wellness-related activities

• Reimbursement of participation in sports competitions

• Business days of paid time off per year

• Unlimited health-related time off

For your growth

• Individual Development Plan based on your career interests 

• Generous budget for learning and development activities

• Professional and self-development books and subscriptions compensation

• Ideals’ support of your passion as a speaker or writer

• Internal growth and internal mobility opportunities

Extra perks

• Team-building offline events

• Budget for local gatherings in global locations

• Generous internal referral program

Our Culture

Commitment, Excellence, Collaboration, Trust and Care are core values to the Ideals team. For us, these are the principles that every Idealer lives and breathes. We are on the lookout for like-minded individuals who share our values. By doing so, we are able to create a team where talents feel at ease and are able to work to the best of their abilities.

Commitment and Excellence inspire us to set the bar high, achieve the most ambitious goals and push the limits further. Our diversity and different perspectives are the foundation of our success. Collaboration and Trust ensure that everyone has access to all the information, proactively shares thoughts, and leverages the teammates’ diverse opinions, experiences, and backgrounds. Both values help us to solve the most challenging problems. Care drives us to create a positive work environment and make everyone feel valued. We also stand for Idealers’ physical, mental, financial, and personal well-being and encourage a healthy lifestyle and active living.

Idealers work in a remote-first model, meaning we collaborate from anywhere – either home, cafe, co-working space, or one of our offices. Some roles may have specific location-based requirements, including in-office and client interactions. Despite being located across the globe, we stay connected through the latest tools and technologies, ensuring that everyone on our team feels surrounded by teammates and engaged with our common goals.

Ideals is an equal opportunity employer

Ideals is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and invite applications from people from all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, or citizenship.