At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
The responsibility of this position is to establish and maintain a good relationship with our suppliers by reconciling the assigned accounts on a weekly/monthly basis. Ensuring timely payment or application of the vendor draft/payment, and properly dispute any invoice discrepancy to maintain the account in good standing by proactively assisting other teams to resolve invoice issues that might arise. Also help build the necessary metrics for all Aviation teams in Costa Rica
KEY RESPONSIBILITIES
- Review the accounts payable aging on a timely basis to ensure proper application of payments, prepaid funds or EFT for suppliers. Verify that open items are resolved correctly and pay within credit terms.
- Request/obtain statements from suppliers on a weekly/monthly basis to reconcile these to the details of AP aging, payment history, matching workbench.
- Timing differences are listed on the reconciliation for further research and resolution. Reconciliation is provided to the supervisor/manager for review and approval.
- Resolve all outstanding items on the reconciliation. Request any missing invoices from supplier and forward to the proper FinOps team for processing.
- Work closely with the Financial Operation Coordinator to make sure the invoice is processed and disputed on a timely manner.
- Properly research cause of vendor discrepancies prior to initiating external disputes and inform management if discrepancy is a result of an internal data issue so action is initiated and prevent future instances. Communicate invoices in dispute to the supplier for credits//rebills.
- Interact in a professional manner on a daily basis with business partners via telephone and/or email to obtain required information or resolve disputes.
REQUIREMENTS
- Must have polished communication skills with a strong sense of customer service.
- Must be capable with Microsoft Office Excel and Word.
- Must be able to work autonomously, as well as with team members, in a fast-paced, deadline driven, multi-cultural environment.
- Must be self-motivated and have excellent time management skills.
- Excellent English level (B2 or higher)
Please note that by submitting an employment application you consent to World Fuel Services processing your information for this role and potentially for future employment opportunities, in accordance with applicable laws. To learn more about how we protect and/or process personal information, please visit the WFS Privacy Center at: https://www.wfscorp.com/en/privacy-center.
Top Skills
What We Do
Headquartered in Miami, Florida, World Kinect Corporation (NYSE: WKC) is a leading global energy management company, offering a broad suite of solutions across the energy product spectrum. In addition to our core energy and fuel offerings to customers in the transportation sector, we provide advisory services, sustainability and renewable energy solutions, as well as supply fulfillment for natural gas and power. We continue to focus on advancing the energy transition to lower carbon alternatives through expanding our portfolio of energy solutions and providing customers with greater access to sustainably sourced energy. For more information, visit https://corp.worldkinect.com.
