Company Overview
Development InfoStructure LLC., (Devis) is a leading provider of innovative software development, management, and consulting services, specializing in cutting-edge technologies such as DevSecOps, AI, and Machine Learning. With over 30 years of experience, we have established ourselves as a trusted partner for government agencies, delivering tailored, mission-critical solutions that drive digital transformation and operational excellence. Our client-centric approach, coupled with our deep domain expertise and technical prowess, enables us to forge enduring relationships and consistently deliver high-impact, adaptive solutions that resonate with the unique needs of the public sector.
Overview
Devis is seeking an executive administrator to join our team in support of the Defense Health Agency Business Operations and Executive Support Services contract. The successful candidate will provide specialized executive administrative support to the Chief Operating Officer (COO) while managing day-to-day office operations, correspondence, and administrative functions within the organization. This role is contingent upon award and is on site in Falls Church, VA.
Primary Duties
- Support the COO with executive assistant functions including calendar management and correspondence
- Maintain appointment calendar for Division Chief, COO, and Business Operations Chief
- Assist with military personnel arrangements and provide support for official travel
- Manage official files in accordance with DHA records management guidance
- Process travel arrangements within 3 days of requirement receipt
- Support SDD All-Hands and other official events with logistics, notifications, and setup
- Draft, staff, and edit various communications documents including internal and external memoranda
- Coordinate conference room reservations and maintain office automation systems
- Publish phone rosters, manage office mail, and maintain office supplies
Required Qualifications
- Associate's degree in Business Administration or related field
- 3-5 years' experience supporting executives in an Executive Assistant capacity
- Ability to communicate professionally with all levels of management
- Strong customer service, organizational and interpersonal skills
- Problem-solving and analytical abilities with attention to detail
- Proficiency in MS Office (Word, PowerPoint, Excel, Outlook), SharePoint
- Proficiency with Defense Travel System and the Joint Travel Regulations
- Experience with DoD administrative procedures and protocols
Preferred Qualifications
- Bachelor's degree in Business Administration or related field
- Previous experience supporting military or government executives
- Certification in administrative professional roles (e.g., CAP - Certified Administrative Professional)
- Experience with DoD correspondence formats and protocols
- Knowledge of federal records management requirements
- Experience with event planning and coordination for executive-level functions
- Proficiency in document management systems and collaboration tools
Clearance
- Active Secret Security Clearance
Salary Range
$55,000 - $65,000
Top Skills
What We Do
Development InfoStructure, LLC. (Devis) is a leading provider of IT consulting services and solutions to the Federal, State and Local Governments, as well as the international development community.
Devis helps maximize your return on IT investment by:
1) working with the best-adapted programming languages, databases and other solutions for your specific project;
2) actively supporting the open source community; and
3) using and promoting open technology standards.
Devis has extensive experience with world wide software deployments and support.
Our systems operate in more than 80 countries, and in every federal department. Devis-built systems involve the full vertical spectrum of users from data entry clerks to Governement managers to Congress
