Executive Assistant

Company Description

At Jellyfish, we believe in the power of diverse perspectives and inclusive collaboration. We welcome individuals who excel in collaborative, varied teams and value the unique contributions that each person brings to the table.

Jellyfish is a global digital marketing agency; a unique fusion of tech enthusiasts, creative minds, and media and data experts all united to empower our clients along their digital journey. Our commitment to embracing diverse perspectives fuels our innovation and strategies that challenge the status quo, reinvent media activation, and craft influential stories for our global clients and their customers. Join us in shaping a future where business growth and personal fulfilment go hand in hand.

Job Description

Forming part of our EA team, you'll provide a high level of support to our Partner & COO. You'll need confidence in managing relationships and with senior stakeholders and clients, the ability to anticipate the needs the people you support and experience managing a range of competing priorities to tight deadlines.

Your responsibilities will include:

• Providing high standards of administrative support to our Partner & COO
• Diary administration, including organising internal and external meetings and managing logistics
• Responsibility for all aspects of arranging travel and accommodation, including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries
• Occasionally produce, format and collate documents using the Google Suite and/or working with the Marketing team to ensure documents follow Jellyfish's brand
• Coordinate activities such as external events, internal events such as leadership days, lunches and staff away days
• Produce correspondence to and communicating with clients in a professional and efficient manner
• Collaborate with other teams, e.g. IT, Legal, OM, Operations and People, to ensure the smooth running of Jellyfish
• Provide cover for holiday/sickness and help other Executive Assistants when needed

Qualifications

• 7+ years experience supporting C-suite level execs in a similar professional environment
• Good working knowledge of the Google Suite
• High level of accuracy and attention to detail
• Excellent organisational skills with ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines
• Ability to learn new systems and processes quickly and the desire to pick up new skills
• Proactive and able to work under your own initiative
• Outstanding written and verbal communication skills
• Discreet and able to handle sensitive information in confidence

Note: We emphasise skills, expertise and behavioural attributes over years of experience and traditional degrees. If you want to join our collaborative team, we invite you to apply today with your resume in English.

Additional Information

Join Jellyfish and experience a workplace where we prioritise your growth, celebrate your contributions, and empower you to tailor your work environment to suit your needs.

💰 Reward: You'll be eligible to join our discretionary annual bonus scheme.

💫 Custom Work Environment: Work remotely for up to 60% of your days and shape your day between 8am and 6:30pm with flexible working hours.

📈 Growth, Your Way: Accumulate one paid day each month (2 hours per week) for self-development and access to LinkedIn Learning with unlimited online courses

👪 Family Support: Enjoy 14 weeks of paid leave for primary caregivers and 4 weeks of paid leave for secondary caregivers. We also provide £1000 (or equivalent) towards courses for returning primary caregivers to support your transition back into work.

Unfortunately, there has been an increase in fake recruiters impersonating Jellyfish and unlawfully using our brand name. If you are unsure if an email with a job offer you have received is genuinely from Jellyfish, or if you suspect any fraudulent activity, please report it to [email protected].

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