About CLS:
CLS is the trusted party at the centre of the global FX ecosystem. Utilized by thousands of counterparties, CLS makes FX safer, smoother and more cost effective. Trillions of dollars’ worth of currency flows through our systems each day.
Created by the market for the market, our unrivalled global settlement infrastructure reduces systemic risk and provides standardization for participants in many of the world’s most actively traded currencies. We deliver huge efficiencies and savings for our clients: in fact, our approach to multilateral netting shrinks funding requirements by over 96% on average, so clients can put their capital and resources to better use.
CLS products are designed to enable clients to manage risk most effectively across the full FX lifecycle – whether through more efficient processing tools or market intelligence derived from the largest single source of FX executed data available to the market.
Our ambition to make a positive difference starts with our people. Our values – Protect, Improve, Grow – underpin everything that we do at CLS and define and shape a supportive and inclusive working environment in which everyone is encouraged to be open and forward-thinking.
Job information:
- Functional title – Senior Executive Assistant
- Department – Human Resources / Client Engagement
- Corporate level – Senior Associate
- Report to – MD, Human Resources / MD, Client Engagement
- Location - London
What you will be doing:
The Senior Executive Assistant will support the MD, Human Resources and MD, Client Engagement, and their leadership team.
The candidate must have a positive proactive attitude and be an excellent communicator and multitasker, with excellent attention to detail.
The role requires good judgment in the receipt, processing, and response to important internal and external inquiries, requests, and correspondence, often of a time sensitive, critical, and confidential nature.
The MD, Human Resources and MD, Client Engagement work directly with the Executive Management Committee, the Board of CLS, Regulators and numerous other key stakeholders, so the individual in this position must be able to interact appropriately with these important parties.
- Coordinate daily flow of work for MD Human Resources and MD Client Engagement - acting as support and gatekeeper to the team.
- Diary management – proactive management of busy calendars, heavy scheduling of meetings and calls, involving multiple diaries and different time zones. Appreciating the dependencies between meetings, and to be efficient in managing accordingly.
- Travel logistics and coordination – organize and plan frequent travel (mostly international, some domestic), including flights, hotels and ground transportation. Handle processing of visas when necessary.
- Expenses – accurate and timely processing of expenses using the Concur web portal for the MD, HR and MD, Client Engagement, and the HR Leadership Team.
- Ensure that the leaders are prepared for meetings / calls with all required materials, and documents are distributed ahead of time to all
- Prepare correspondence, memos, reports, presentations, and other tracking mechanisms as directed. Provide back-up coverage for the UK EA team.
- Team meetings – proactively collect the items/discussion topics for departmental team meetings, manage the agendas and communication out to participants, track follow-up actions.
- Board meetings - assist the leaders and their teams in preparing, packaging and formatting various Board and Committee presentations / materials.
- Manage weekly whereabouts of MD Client Engagement and the MD, Human Resources’ teams and ensure relevant coverage at all times.
- Track deliverables, follow up with necessary direct reports to ensure all deadlines are met.
- Partnering closely with the Talent Acquisition team to organize the scheduling of candidate interviews for recruitment process stakeholders.
- Opportunity for the right candidate to take on certain projects within the functions remit.
- Organize and maintain electronic and manual file systems, correctly file correspondence and other records; copy/scan correspondence or other printed
What we’re looking for:
- Considerable Executive Assistant experience supporting senior executives in a professional and collaborative environment.
- Service oriented with a genuine appreciation for urgency – able to provide a consistently responsive and proactive support and assistance.
- Effective in managing workload priorities and flexing to daily changing priorities.
- Able to work globally – the MD, Human Resources is located in New York and the MD, Client Engagement is located in London.
- Superior written and verbal English communication skills.
- Advanced proficiency in Microsoft Office systems, with knowledge of Excel and PowerPoint preferred.
- Demonstrate sound judgment handling competing priorities, time-sensitive projects and potential conflicts.
- Time management - able to plan work efficiently to ensure own deadlines are fully achieved, and communicates in a timely manner.
- Delivery focused – must be highly execution focused and demonstrate a clear understanding of annual objectives and how they will be achieved / measured.
- Ability to carry out continuing and complex assignments that require the organization of materials, the handling of routine administrative details, and the preparation of
- Able to adapt and work in a fast-paced and transformational
- Ability to properly handle confidential and highly sensitive
- Able to provide flexible support during key times of the
- Proficiency in phone and video conference systems.
Our commitment to employees:
At CLS, we celebrate diversity and consider this to be one of our strongest assets. We are committed to fostering an environment in which everyone feels comfortable to be who they are, and inclusion is valued. All employees have access to our inclusive benefits, including:
- Holiday - UK/Asia: 25 holiday days and 3 ‘life days’ (in addition to bank holidays). US: 23 holiday days.
- 2 paid volunteer days so that you can actively support causes within your community that are important to you.
- Generous parental leave policies to ensure you can enjoy valuable time with your family.
- Parental transition coaching programmes and support services.
- Wellbeing and mental health support resources to ensure you are looking after yourself, and able to support others.
- Affinity Groups (including our Women’s Forum, Black Employee Network and Pride Network) in support of our organisational commitment to embrace and always be learning more about DE&I.
- Hybrid working to promote a healthy work/life balance, enabling employees to work collaboratively in the office when needed and work from home when they don’t.
- Active support of flexible working for all employees where possible.
- Monthly ‘Heads Down Days’ with no meetings across the whole company.
- Generous non-contributory pension provision for UK/Asia employees, and 401K match from CLS for US employees.
- Private medical insurance and dental coverage.
- Social events that give you opportunities to meet new people and broaden your network across the organisation.
- Annual flu vaccinations.
- Discounts and savings and cashback across a wide range of categories including health and retail for UK employees.
- Discounted Gym membership – Complete Body Gym Discount/Sweat equity program for US employees.
- All employees have access to Discover – our comprehensive learning platform with 1000+ courses from LinkedIn Learning.
- Access to frequent development sessions on a number of topics to help you be successful and develop your career at CLS.
Top Skills
What We Do
In 2022, we celebrate 20 years of delivering unprecedented levels of risk mitigation, liquidity optimization and operational efficiencies.
Trusted by thousands of counterparties within the global FX ecosystem, CLS makes FX safer, smoother and more cost effective. Trillions of dollars worth of currency flows through our systems each day.
Created by the market for the market, our unrivaled global settlement infrastructure reduces systemic risk and provides standardization for participants in many of the world’s most actively traded currencies. We deliver huge efficiencies and savings for our clients: in fact, our approach to multilateral netting shrinks funding requirements by over 96% on average, so you can put your capital and resources to better use.
Our complementary products are designed to enable you to manage your risk most effectively across the full FX lifecycle – whether through more efficient processing tools or market intelligence derived from the largest single source of FX executed data available to the market.
