We are seeking an Executive Assistant to join our team. The Executive Assistant will provide advanced administrative support to assigned executive and other executives on an occasional basis. Primary support will consist of performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and arranging travel.
Responsibilities:
- Coordinate and manage the Executive's calendar
- Manage incoming correspondence. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Make travel arrangements for executives
- Greet visitors and determine when and whether they should be given access to specific individuals
- Answer phone calls and direct calls to appropriate parties or take messages
- Track and account for executive travel/business expenses. Plan and coordinate logistics for on and off-site meetings, events & conference calls including both internal and external participants
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software
- File and retrieve corporate documents, records, and reports
- Attend meetings to record minutes as requested
- Complete special projects as required from Executive Management
- General administrative duties
Qualifications:
- 5+ years administrative and C-Level executive assistant experience with increasing levels of scope and discretion
- Excellent oral and written communication skills with strong emphasis on business communication
- Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally
- Strong organizational and time management skills
- Must be flexible and able to work under tight deadlines
- Proficiency with Microsoft Office software (Outlook, Excel, Word and PowerPoint)
- Strong attention to detail and problem-solving skills
- Demonstrated experience handling sensitive and confidential information
- Proven ability to manage multiple tasks, projects and changing priorities
- Strong dependability - reliable, responsible, and dependable, and fulfilling obligations
- Ability to work independently with little or no supervision
- Strong initiative – willing to take on responsibilities and challenges
- Job requires accepting criticism and dealing calmly and effectively with high stress situations.
- Ability to maintain composure, keep emotions in check, control anger and avoid aggressive behavior even in very difficult situations
- Adaptability/Flexibility – open to change and variety in the workplace
Education/Certifications:
- High school diploma (or equivalent)
- BA/BS degree preferred
CyrusOne is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
CyrusOne provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws. We will respond to requests for reasonable accommodations to assist you in applying for positions at CyrusOne, or to submit a resume.
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CyrusOne provides data center, managed hosting, colocation and managed IT services in North America and Europe.
