Executive Assistant

Company Description

Welcome to Byborg! As a leader in IT and streaming solutions, we specialize in delivering high-quality services that offer premium online experiences.

Headquartered in Luxembourg and operating globally, our company is proud of its diversity, with over 40 different nationalities working side by side. Since its launch, our flagship product has led the market, continually pushing the boundaries of digital innovation. Today, working with the latest technology, our platforms serve millions of users daily.

We are proud of our dynamic portfolio, featuring over 16 leading and fast-growing brands. These include our streaming platforms (LiveJasmin.com, Cherry.TV, IsLive.com, Oranum.com), our marketing and advertising services (AdSupply, AWEmpire, TwinRed), and our entertainment and lifestyle brands (LoyalFans.com, The Million Roses, Kinkly.com).

Are you looking for new challenges in an international, collaborative environment? The Byborg squad is seeking passionate individuals ready to make an impact. Join us in our inclusive workplace where you will be appreciated, and you can grow and achieve your potential. Help us shape the future!

Job Description

We are seeking a highly organized and proactive Executive Assistant. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. This role requires a high degree of professionalism, discretion, and the ability to manage confidential information.

Key Responsibilities:

• Administrative Support: Provide high-level administrative assistance including managing schedules, appointments, and correspondence.
• Calendar Management: Coordinate and maintain an executive calendar, scheduling meetings, appointments, and travel arrangements.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
• Meeting Preparation: Organize and prepare materials for meetings, including agendas, presentations, and reports; take meeting minutes as needed.
• Communication Liaison: Act as a point of contact between the executive and internal/external stakeholders, handling emails, phone calls, and inquiries.
• Document Management: Prepare, review, and proofread documents, presentations, reports, and other materials as requested.
• Confidentiality Management: Handle sensitive and confidential information with discretion and professionalism.
• Task Management: Assist with various administrative tasks and projects as assigned to ensure smooth and efficient operations.
• Problem-Solving: Anticipate needs and proactively address issues to ensure the executive’s time is optimized and priorities are met.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Proven experience as an Executive Assistant or in other administrative roles
• Strong organizational and time-management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools
• Excellent written and verbal communication skills
• Ability to prioritize tasks and work under pressure in a fast-paced environment
• High level of attention to detail and accuracy
• Ability to handle confidential information with discretion
• Proactive and self-motivated
• Strong interpersonal skills and ability to build relationships with stakeholders
• Adaptable, flexible, and able to handle shifting priorities
• Professional demeanor with a positive, can-do attitude

Additional Information

What we offer you

• An exceptional compensation package along with relocation support to help you move to the Grand Duchy
• It’s 2025. Work-from-home is a thing, and we happily provide this possibility for you
• Your health is our wealth: Private health insurance and free gym membership
• On top of the minimum 26 vacation days, we provide additional days the longer you work for us
• Forgot your morning grub at home? We offer breakfast every day for our employees to help them begin the workday
• The opportunity to see your work directly contribute to the success of the company
• When you grow, we grow: You have the chance to attend events, meetups, and other perks for your professional growth
• Company-branded merchandise
• And of course, a fun, professional, and collaborative work culture.

Byborg Enterprises is an equal employment opportunity employer. We consider individuals for employment based on their skills, abilities and experience. We thrive to attract and hire a strong, talented and diverse workforce, prohibiting discrimination based on race, color, religious or political beliefs, age, nationality, physical, mental or developmental disability, gender, sexual orientation.

DISCLAIMER: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. 

Final candidate will be requested to provide with a recent criminal record extract for background screening purpose.

NOTE: Byborg Enterprises does not accept unsolicited resumes from agencies. We consider any resume (CV) or biography received from an agency without prior approval from our Legal and Recruiting Department to be unsolicited, and such submissions will not be recognized for purposes of “ownership” of the candidate.