Executive Assistant

Job Description

Procore is seeking an Executive Assistant to support Procore’s Vice President and General Manager of Europe. In this role, you’ll manage a wide range of administrative and executive support-related projects to optimise the effectiveness and efficiency of our European organisation and the executive leadership team. We are looking for an individual who is comfortable in a fast-paced and ever-changing environment.

As a successful Executive Assistant, you’ll partner closely with external stakeholders, Procore’s executive administrative staff, and the Europe leadership team to support the organisation’s growth journey. Use your resourcefulness, organisational skills, flexibility, and effective, proactive approach to identify and solve both current and anticipated challenges for this senior executive. 

The position reports to the Vice President and General Manager, Europe, and will be based in our Dublin office. We’re looking for someone to join us immediately!

What you’ll do:

• Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organising travel and agendas, and completing expense reports.

• With deadline pressures, proactively prioritise conflicting needs and handle matters expeditiously to task/project completion.

• Clearly and professionally communicate on behalf of the GM with his direct reports, vendors and partners, and internal/external consultants on all matters related to his responsibilities.

• With your exceptional judgment, manage a variety of confidential and sensitive special projects which may have a broad organisational impact.

• In an ever-changing and constantly shifting work environment, anticipate and proactively identify more effective and efficient ways to manage projects and tasks with professionalism and care.

• Accompany GM on business trips ~ depending on business needs.

What we’re looking for:

• Bachelor’s degree or equivalent work experience

• 5+ years experience in an administrative support role at the executive level

• Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings

• Strong command of G Suite applications, inducing Google docs, sheets, and slides

• Professional written and verbal communication skills with strong attention to detail

• Experience with complex executive company travel 

• Exceptional organisational and decision-making skills

• Strong interpersonal and communication skills

Additional Information

Perks & Benefits

You are a person with dreams, goals, and ambitions—both personally and professionally. That's why we believe in providing benefits that not only match our Procore values (Openness, Optimism, and Ownership) but enhance the lives of our team members. Here are just a few of our benefit offerings:

• Health: 

  • Private medical insurance for yourself and immediate family with no excess payments

  • Life and income protection insurance

  • Quarterly wellness stipend

• Wealth:

  • Company pension plan

  • Employee stock purchase plan

• Leisure: 25 days of paid holidays per year (in addition to public and company holidays)

• Enrichment: Employee learning and development programmes, and friends and family events

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers, hospitals, retail centers, airports, housing complexes, and more. At Procore, we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a diverse, dynamic, and inclusive environment. We do not tolerate discrimination against candidates or employees on the basis of gender, sex, national origin, civil status, family status, sexual orientation, religion, age, disability, race, traveler community, status as a protected veteran or any other classification protected by law.

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Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact our benefits team here to discuss reasonable accommodations.