Executive Assistant

RenaissanceRe is a leading writer of Property & Casualty Reinsurance. For over 25 years, we have helped customers and communities recover and build resilience through our industry-leading ability to understand risk, source efficient capital and rapidly pay claims.Our global team shares a passion for solving our customers’ biggest problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking.

About RenaissanceRe

For over three decades, RenaissanceRe has helped its clients manage the risks of operating in a volatile and uncertain world. We’re experts in Property, Casualty, Specialty, and Credit reinsurance, consistently recognized for the innovative way we combine data, experience and technology to understand and manage large and complex risks across the world. We are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges.    To learn more, please visit us at Careers - RenaissanceRe (renre.com).

About the Position

Reporting into Administration & Facilities Team Lead – Dublin, the purpose of this position is to provide extensive administration, diary management, and travel support to SVP Head of IT Solutions & Managing Director – Dublin and SVP Head of Group IT Infrastructure & Services.  The position holder also provides ad-hoc support to SVP Underwriter - Property CAT, SVP Head of Data, and other members of the RSE Senior Leadership team based in Dublin.  The role also covers all aspects of administrative support required for the improvement of client experience, and other projects assigned by the reporting manager.

Key Responsibilities

• The role will be wide ranging and varied and will include:
• To act as a gate keeper for all activities relating to the abovementioned executives.  Developing a strong understanding of the executive’s role within the organization and externally
• Extensive diary management for SVP Head of IT Solutions & Managing Director – Dublin and SVP Head of Group IT Infrastructure & Services, including coordination and execution of internal and external meetings and hospitality events
• Management of email inbox for SVP Head of IT Solutions & Managing Director – Dublin and the other executives in the team as required
• Manage complex business travel arrangements for the abovementioned executives, including flights, visas, hotels, and ground transport
• Coordinate group travel itineraries for the wider teams reporting into the abovementioned executives as required
• Expense processing for the abovementioned executives as required
• Working closely with the wider support teams, contribute to RenRe’s core principles and all aspects of RenRe’s client experience
• Provide absence covers for the other members of the Dublin Administration & Facilities team as required

Candidate Qualifications

• Previous experience working in comparable positions, ideally within the Insurance industry. Minimum 5 years’ experience
• Experience in coordinating events; small to large scale
• Strong working knowledge of the Microsoft Office suite
• High attention to details and organisation - Plan ahead and think strategically about the ‘bigger picture’.
• Ability to handle and prioritise tasks for multiple stakeholders based on business criticality and time-sensitivity
• A strong work ethic and commitment to meeting deadlines, responding quickly while managing expectations of clients and stakeholders
• Ability to work under pressure while adapting to changing needs and priorities
• Team player who enjoys achieving shared goals and values input and expertise of others
• Ability to demonstrate initiative and take ownership of assigned areas
• Excellent communication skills to build and develop relationships with external clients as well as internal stakeholders across all levels within the organisation
• Ability to maintain discretion and confidentiality.

We believe that meeting these requirements will position you for success in the role. However, if you fulfil most – but not all – of the expectations, we still encourage you to apply, as we are eager to explore your potential and believe in the ability to grow and learn.

We are an equal opportunity employer. We provide equal opportunity to all applicants and employees regardless of race, colour, religion, national origin, age, sex, sexual orientation, gender identity, marital status, pregnancy, disability, military status or other legally protected categories.

Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.We seek diversity, create equity, and practice inclusion. Our people are at the heart of everything we do. We are an equal opportunity employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, pregnancy, disability, military status or other legally protected categories.