Executive Assistant

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

The Executive Assistant is responsible for supporting members of the Division Leadership Team ensuring seamless coordination and clear communication both within and outside the organization. You will have the chance to work with outstanding individuals and collaborate with different individuals and groups, including colleagues, clients, vendors, and collaborators.

Responsibilities

• Manage calendars and schedules for one or more Sr. Director/VP level leaders, ensuring flawless coordination and timely appointments.
• Arrange and coordinate travel plans (domestic and international), including booking flights, accommodations, and itineraries.
• Handle expense reports and ensure timely and accurate submission.
• Plan and coordinate events, staff meetings, and activities for multiple managers, delivering successful and engaging experiences.
• Support the Hunt Valley site with supplies, events, and other logistics.
• Support budget planning activities and track expenditures to ensure strict adherence to financial goals.
• Handle confidential and critical details with the utmost discretion and integrity.
• Establish and maintain high-level contacts both inside and outside of the company, encouraging strong professional relationships.
• Any additional duties as required

Requirements

Education: Associate's degree or higher preferred

Experience: 7+ years of relevant experience preferred

• Proven experience in an administrative role in a large, multi-national company with experience supporting Vice President or above.
• Outstanding organizational and time-management skills.
• Strong ability to manage multiple tasks and determine priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality.
• Experience in budget planning and expense tracking

About Thermo Fisher Scientific

Join Thermo Fisher Scientific and be part of a team that makes a positive global impact through meaningful work. Our 100,000 colleagues bring our Mission to life every day, helping customers improve the world's health, cleanliness, and safety. Here, you'll find the resources to achieve your career goals and develop solutions for challenging issues, such as environmental protection, food safety, and cancer treatment.

EEO/Reasonable Accommodation

Thermo Fisher Scientific does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

We will provide reasonable accommodation for individuals with disabilities during the job application and interview process. Please contact us for assistance.

Apply today! http:/jobs.thermofisher.com

Compensation and Benefits

The hourly pay range estimated for this position based in Maryland is $31.73–$47.60.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards