Executive Assistant

Company Description

As the world’s pioneering local delivery platform, our mission is to deliver an amazing experience, fast, easy, and to your door. We operate in over 70+ countries worldwide, powered by tech, designed by people. As one of Europe’s largest tech platforms, headquartered in Berlin, Germany. Delivery Hero has been listed on the Frankfurt Stock Exchange since 2017 and is part of the MDAX stock market index. We enable creative minds to deliver solutions that create impact within our ecosystem. We move fast, take action and adapt. No matter where you're from or what you believe in, we build, we deliver, we lead. We are Delivery Hero.

Job Description

We are looking for an Executive Assistant to support the Management team on our journey to always deliver amazing experiences.

We are seeking a bright, self-motivated and enthusiastic Executive Assistant to support our Executive Team in an exciting and fast paced role. Our ideal candidate will be used to managing constantly changing diaries and travel, flexible in approach and able to change direction at a moment’s notice. You will enjoy the challenge of a busy environment, with lots of ambiguity, problem solving and continuous learning. You will have high standards in your work, with excellent attention to detail and you will go above and beyond to help the team operate more efficiently. 

Meet the team: 

You’ll join a high performing team of 8 assistants who are responsible for providing exceptional support across the company. Our purpose is to increase the productivity of our senior executives and help contribute to accomplishing their business goals as well as improving departmental culture and process efficiency. You will be the magic maker who ensures your department is functioning at its best.

If you're a creative problem solver who is hungry for a new adventure, an international workplace is waiting for you in the heart of Berlin!

Your mission: 

• Culture driver: Support a positive and collaborative team culture by reflecting the company's values in daily interactions. Help maintain smooth communication across the team

• Communication & Coordination: Manage complex calendars, on behalf of 2 C levels, plan and organize events of all sizes, and coordinate domestic and international travel, and leading a team of 2

• Scheduling and Calendar Management: Be a firm gatekeeper, who can handle confidential information, and be able to make good judgment decisions with excellent communication and tact 

• Own it: Control meeting preparation and follow-ups by taking minutes and diligently tracking action items, preparing presentations and analyzing data where necessary

• Project management: Manage projects with tight deadlines, and work efficiently and independently, juggling many tasks simultaneously with ease

• #OneTeam: Develop and maintain solid working relationships with key stakeholders to effectively deliver seamless administrative support service to the business

The heroic skills: 

• You have gained a minimum of 5 years of work experience, supporting senior management or in a project management position

• You have excellent communication skills ensuring that tact, discretion and diplomacy are at the forefront of your interactions

• You have first-class written and communication skills in English. German is a plus but is not required

• You are customer-focused, solution-oriented, discreet and resilient with excellent organizational and multitasking skills

• You are a natural relationship builder and have impeccable stakeholder management skills

• You are a pro-active, pragmatic and personable individual who enjoys interaction with diverse groups of people

• You are a highly professional individual, driven, resourceful, detail orientated and happy to work in a fast paced, dynamic office where you have to think outside the box and provide an exceptional level of service

Nice to have: 

• Background in project management or communications (strong plus)

• German speaker, nice to have to but not required

Additional Information

We believe diversity and inclusion are key to creating not only an exciting product, but also an amazing customer and employee experience. Fostering this starts with hiring - therefore we do not discriminate on the basis of racial identities, religious beliefs, color, national origin, gender identities or expressions, sexual orientations, age, marital or disability statuses, or any other aspect that makes you, you. We encourage you to let us know if you need any accommodations or specific accessibility support to ensure a smooth interview experience—just include it in your application. You're welcome to share your pronouns (he/she/they) right from the start so we can address you respectfully from our first contact.