This position can be based either in Boulogne-Billancourt (France) or Munich (Germany)
As an Executive Assistant you will be the central point of contact and the right hand of the C-Level management team. You will ensure the smooth execution of administrative and organizational tasks, support strategic and operational matters, and act as a liaison between internal and external stakeholders. Your goal is to provide the best possible support to the C-Level leadership through efficient organization and proactive action. With the career potential to advance also further in the organization in other positions.
Tasks and Responsabilities :
- Managing CEO Staff meetings and other executive meetings, including agenda, presentations, meeting minutes
- Following up on meetings, creating presentations, minutes, and decision-making documents
- Handling communication and interface management, professional correspondence with internal and external partners, stakeholders, and clients
- Coordinating board meetings with investors and internal stakeholders including agenda, presentation, etc
- Preparing Slides and Presentation for Board Meetings or other Executive Meetings
- Organizing business travel in case of more complex customer meetings or executive workshops
- Supporting strategic projects and special tasks, conducting research and analysis
- Maintaining document and information management, organizing and managing confidential documents, reports, and databases
- Providing administrative support, coordinating team tasks, and general office management
- Organizing internal events
- Managing press releases and media events
KEY MEASURES & INDICATORS (main KPIs used in the role)
- Efficiency and accuracy of appointment and travel management
- Quality and completeness of meeting materials and minutes
- Satisfaction of the C-Level management and relevant stakeholders
- Adherence to deadlines and seamless execution of operational processes
- Independent resolution of challenges and continuous process improvement
Professional Background
- Completed commercial training or degree in business administration, or a comparable field
- Several years of experience in a comparable assistant role, preferably in an international environment or consulting background
- Experience working with C-Level executives and in project management
- Experienced in preparing and structuring presentations specially for board meetings
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and ideally experience with digital collaboration tools (e.g., Teams, Confluence, SharePoint)
Skills & Abilities
- Strong organizational skills with a structured, efficient, and proactive approach
- Excellent communication skills with a confident and professional demeanor towards internal and external partners
- High level of discretion and reliability, maintaining confidentiality and integrity
- Flexibility and resilience, capable of working effectively under high pressure in a dynamic environment
- Initiative and problem-solving skills with an independent and solution-oriented working style
- Fluency in English (both written and spoken) is essential
- Proficiency in French and/or German is a plus
Top Skills
What We Do
A2MAC1 is the world leading provider of competitive technical benchmarking solutions across the automotive industry and beyond. It is a pioneer in the analysis and transformation of data into value, and a source of mission-critical insights into the market. With over 600 employees worldwide (Austria, Canada, China, France, Germany, India, Japan, Korea, Mexico, Thailand, Turkey, the United Kingdom, and the United States), the group’s offering is used daily by nearly 650,000 professionals from the entire automotive value chain and beyond (transportation, agriculture, appliances, etc.) for 25 years.
Its unique, easy-to-use, 3D proprietary technology platform helps manufacturers optimize the design and materials of their products throughout their life cycle, with a constant focus on innovation and cost and value optimization.
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