Executive Assistant

Position Overview: The Executive Administrative Assistant provides high-level administrative support to the Chief Strategy Officer and the strategy team, ensuring efficient operations and facilitating the execution of strategic initiatives

Administrative Support:

• Draft and prepare letters, memos, reports, expense reports, and other documents.
• Arrange travel and accommodations for strategy team members as needed.
• Schedule meetings, appointments, and conferences, including offsite, international, ensuring optimal time management and no conflicts.
• Attend meetings as requested to take detailed notes.
• Additional responsibilities may include helpdesk tickets, supply requests, and other project assistance. 
• Partner with marketing to ensure post acquisition gifts are requested and distributed as needed.

Communication Management:

• Receive and review incoming communications or memos on behalf of senior staff, determine their importance, and summarize and/or distribute content to appropriate personnel.
• Manage daily calendars for all strategy team members.

Project Coordination:

• Coordinate with various departments to ensure the execution of strategic initiatives, such as tracking items in the Virtual Data Room (VDR).
• Perform daily uploads for potential acquisitions from the VDR into the M&A drive.
• Oversee event follow-up, ensuring all post-event tasks are completed.

Documentation and Tracking:

• Assist in preparing confidential materials, sending out documents, and maintaining accurate file tracking.
• Track miscellaneous items and follow-up tasks through Monday.com.
• Order and send gifts as requested, including post-acquisition tokens for previous founders/CEOs.

Additional Duties:

• Perform other related duties as assigned by executives.

Qualifications:

• High school diploma required; Bachelor’s degree in Business Administration or a related field preferred.
• At least four years of related experience, including previous experience supporting executives.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Effective time management with a proven ability to meet deadlines.
• Proficiency with Google Workspace preferred.
• Ability to function well in a high-paced and sometimes stressful environment.