Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
Responsibilities:
- Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
- Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
- Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
- Manage the calendar for designated Director to ensure efficient time management.
- Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
- Read and route incoming mail and process outgoing mail efficiently.
- Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
- Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
- Engage with vendors and visitors in the office, providing a world-class experience.
- Handle sensitive information with strict confidentiality.
- Manage conference room bookings and meeting spaces effectively.
- Coordinate travel plans by making arrangements for accommodations and reservations.
Qualifications, Skills & Experience:
- Graduate in any stream.
- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
- Proven excellence in MS Office.
- High ability to comprehend complex tasks, highly organized, and capable of multitasking.
Top Skills
What We Do
Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.
Why Work With Us
You will join a company which every colleague has the opportunity to create possibilities, for oneself, for our customers and patients. There is no more exciting place to be than at the forefront of solving problems which help improve lives around the world. As a company, we are committed to supporting your career aspirations and your journey.
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