Executive Assistant - Asset Management

Job Description
Are you ready to make an impact in a fast-paced, global environment? At J.P. Morgan Asset Management, we offer you the opportunity to support our Multi Asset Solutions team and the Head of EMEA ex UK Institutional. This role is perfect for someone who thrives in a dynamic setting and is eager to contribute to a leading financial institution. Join us and be part of a team that values innovation, collaboration, and excellence.
As an Administrative Assistant in the Multi Asset Solutions and EMEA ex UK team, you will play a crucial role in supporting our client-facing teams and senior leadership. You will manage day-to-day administrative tasks, ensuring smooth operations and effective communication. Your contributions will be vital in maintaining our high standards of service and efficiency. We value your proactive approach and ability to adapt in a fast-paced environment.
Job Responsibilities

• Manage diaries for team members, acting as a gatekeeper and main contact for both internal and external meetings .
• Coordinate complex travel arrangements in line with restrictive guidelines.
• Organize logistics for external visito rs.
• Reconcile and process expenses and invoices promptly , owning end to end .
• Flag and address incoming issues, ensuring deadlines are met.
• Handle technology requests through in-house systems.
• Support related visitors when in London.
• Provide coverage for other team members when needed.
• Onboard new employees efficiently.
• Liaise with facility staff for operational needs.
• Stay updated with audit and compliance guidelines.

Required Qualifications, Capabilities, and Skills

• Minimum 5 years of experience as an administrative assistant supporting high-profile stakeholders.
• Strong organizational skills with attention to detail , ability to multitask and prioritize effectively.
• Excellent interpersonal skills and relationship-building abilities.
• Strong written and verbal communication skills.
• Proactive mindset with flexibility to adapt to changing demands , often at short notice .
• High levels of confidentiality and discretion.
• Resourceful team player with a proactive approach to supporting colleagues amongst the Admin population .
• Ability to remain calm under pressure.
• Ability to work independently and as part of a team.
• Strong problem-solving skills.
• Experience in managing technology requests.
• Understanding of complex travel and in country requirements.
• Proficiency in Microsoft Office and Concur.

Preferred Qualifications, Capabilities, and Skills

• Experience in a financial services environment.
• Familiarity with global business operations.
• Knowledge of compliance and audit processes.
• Experience with onboarding processes.

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.