Executive Assistant

At MMS, our purpose is clear: To make a difference to people's lives. Guided by this commitment, we offer tailored solutions to clients and customers across our businesses in Australia and New Zealand. Our vision is to be your trusted partner, simplifying complexities and turning challenges into opportunities. Our diverse services – from salary packaging and fleet management to disability support – aim to enhance your financial wellbeing and empower your aspirations.

Through our subsidiaries, we offer a breadth of services and expertise designed to responsibly deliver superior long-term value to our clients and customers, which include Federal and State governments and some of the largest public and private sector, health and charitable organisations.

In your Executive Assistant role, you will provide executive support to the CFO predominately with some support to the broader Group Finance Senior Leadership Team and Board Members as required.

A high level of flexibility, discretion and confidentiality is required to be successful in this role.

The Role

• Manage the CFO’s diary, including organising business appointments, teleconferences and videoconferences.
• Ensure the availability of relevant agendas and supporting papers for meetings and engagements.
• Effective and proactive management of the CFO’s email.
• Screen telephone calls, field enquiries and requests and escalate urgent matters for the CFO’s attention.
• Communicate on the CFO’s behalf with the Executive team, Executives of external organisations, the Board, suppliers and clients.
• Coordinate investor meetings, teleconferences, webcasts, AGM and liaise with the external Investor Relations Advisors.
• Preparation and review of correspondence, presentations and reports both of a general and confidential nature.
• Prepare and distribute papers for Board and regular committee meetings, together with ad-hoc papers and correspondence as required
• Coordination of Board meetings.
• Organise and attend Executive meetings, prepare agendas and action items, and distribute as required, on Diligent Boards.
• Assist with Company Secretarial matters including preparation and submission of ASX announcements.
• Assist with the compilation of the Annual Report with the General Counsel, General Manager, Finance and relevant stakeholders.
• Develop and maintain a strong awareness of business developments and priorities.
• Build and maintain strong professional relationships across all levels with internal and external contacts.
• Organise executive level business functions, conferences and other events.
• Organise travel for the CFO and Board.
• Manage credit card reconciliations and expense reimbursements for the CFO and Board.
• Undertake projects for the CFO as required.

You Will Bring:

• Extensive experience working as an Executive Assistant at a C-suite level in a corporate or ASX listed environment
• Advanced computer skills, particularly in Outlook and Microsoft Office suite, and in particular a demonstrated ability to format Word documents and PowerPoint presentations
• Experience working with Diligent Boards desirable but is not essential

What we can offer you:

• Novated leasing benefits and discounts

• 12 weeks paid parental leave and access to our Parents Portal

• Comprehensive learning and development opportunities to support your career growth

• Sonder digital wellbeing platform, providing personalised support 24/7, plus annual flu vaccinations

• Default Income Protection Insurance reimbursed for members of the MMS Default Super Fund

• Exempt Employee Share Plan

As an employer who embraces Diversity, Equity & Inclusion, we hold a collective commitment to foster an environment where all differences are valued and respected.  We encourage Aboriginal and Torres Strait Islander people, individuals from all backgrounds, including those caring for and living with disability to apply.  
 
Please note all successful candidates will be required to undergo background checks.