Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to various C-Level Executives. This role requires exceptional communication skills, the ability to manage multiple priorities, and a deep sense of professionalism. The ideal candidate will have the ability to anticipate the needs of the Executives and provide efficient, seamless administrative support.

***This is a hybrid position, on-site 3-4 days per week in our Westport, CT office***

Key Responsibilities:

• Executive Support: Manage the calendar, schedule meetings, coordinate travel arrangements, and handle correspondence (email, phone calls, and mail). Prioritize and manage time effectively to ensure the Executives focus on high-level strategic initiatives.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Take meeting minutes, follow up on action items, and track progress to ensure deadlines are met.
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft emails, letters, and other communications on behalf of the Executives, ensuring clarity and professionalism.
• Project Management: Assist the Executives in managing key projects by tracking deadlines, progress, and deliverables. Collaborate with various teams and departments to ensure timely execution of projects.
• Research & Analysis: Conduct research on various topics, gather data, and prepare reports or presentations as needed for the Executives.
• Event Planning: Plan and coordinate executive events, board meetings, and other high-profile engagements. Ensure seamless execution, including logistics, invitations, and materials.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and discretion.

Qualifications:

• Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leadership.
• Skills: Strong organizational skills, time management, and the ability to multitask in a fast-paced environment.
• Communication: Excellent verbal and written communication skills with the ability to interact effectively with stakeholders at all levels.
• Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Education: Bachelor’s degree preferred, or equivalent work experience.
• Personal Attributes: High attention to detail, strong problem-solving abilities, and a proactive, "can-do" attitude.

At Dynata, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. Dynata welcomes and encourages applications from people with disabilities. We are committed to an inclusive work culture for all our employees. Accommodations by request can be made for all aspects of the selection process.

Dynata is also an affirmative action employer OE/Minority/Female/Veteran/Disabled/Sex/Sexual Orientation/Gender Identity or Expression/Race/Color/National Origin/Age/Religion/Genetic Information/Marital Status/Height/Weight or any other legally protected category defined by applicable federal state or local laws and ordinances, so as to further the principles of equal employment opportunity.

The base salary range for this position in is $80-$85K/yr; however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. A competitive sales incentive program will be provided as part of the compensation package, in addition to a full range of medical and other benefits, dependent on full-time employment status.  The commission plan is designed to reward individuals for meeting and exceeding sales targets and plan details will be provided to candidates during the interview.