Executive Assistant

Why Orthofix?
    

Guided by our organizational values – Take Ownership | Innovate Boldly | Win Together – we collaborate closely with world-class surgeons and other partners to improve people’s quality of life. At Orthofix, we want team members who build relationships and share knowledge, challenge the status quo, and deliver results every day to help us achieve our vision to be the unrivaled partner in Med Tech.  

Our global team of over 1,600 employees brings to market highly innovative, cost-effective, and user-friendly medical technologies that heal musculoskeletal pathologies for patients and the healthcare professionals who treat them. Looking to change people’s lives? Look no further.

How you'll make a difference?

The Executive Assistant will effectively manage the administrative function for the office of the assigned executive(s) by assuming any responsibilities that will enable executives and staff to be more efficient.  This individual will be responsible for the coordination of travel, composing correspondence, organization of executive files, coordination of team events, management of expense reports and incoming correspondence. The Executive Assistant also requires a broad knowledge of corporate operations and policy and must be able to proactively work independently, have high energy, strong attention to detail and listening skills. 

What will your duties and responsibilities be?

The following are the essential functions of this position. This position may be responsible for performing additional duties and tasks as needed and assigned.

• Develops and prioritizes administrative tasks to ensure their logical and efficient completion

• Handles highly confidential information regarding the internal operation of the company including strategic plans regarding products, acquisitions and mergers

• Schedules and executes executive meetings and manages/performs general administrative duties

• Effectively communicates with executives within the organization as well as executives outside the organization through phone or email

• Coordinates travel, domestic and internationally, as needed

• Prepares expense reports

• Manages client and visitor logistics

• Assists in coordinating and planning corporate functions at executive and departmental level

• Manages incoming correspondence

• Composes correspondence for executive proof and edit

• Organizes executive files

• Provides administrative support to other members of the executive team as assigned

• Additional job duties or projects as assigned

• Regular attendance that is consistent and timely

What skills and experience will you need?

The requirements listed below are representative of the education, knowledge, skill and/or ability required for this position.

Education/Certifications:

• High School Diploma or equivalent required

Experience, Skills, Knowledge and/or Abilities:

• 5+ years of experience in an executive administrative role

• Excellent writing skills and verbal skills required

• Ability to maintain confidentiality and work in a fast paced and changing work environment

• Ability to interact professionally with all levels of management, board members and external parties

• Strong attention to detail, organizational and listening skills

• Requires broad knowledge of corporate operations and policy

• Highly proficient with use of English grammar and composition

• Ability to work independently with minimal supervision/guidance

• Advanced proficiency in MS Word, Excel, PowerPoint, Outlook, and Visio

What qualifications are preferred?

The education, knowledge, skills and/or abilities listed below are preferred qualifications in addition to the minimum qualifications stated above.

Education/Certifications:

• Bachelor’s degree in Business or related field

Additional Experience, Skills, Knowledge and/or Abilities:

• Prior experience taking meeting minutes

• Shorthand or Note hand

• Event planning and travel coordination

PHYSICAL REQUIREMENTS / ADVERSE WORKING CONDITIONS

The physical requirements listed in this section include but are not limited to the motor/physical abilities, skills, and/or demands required of the position in order to successfully undertake the essential duties and responsibilities of this position.  In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to allow qualified individuals with a disability to perform the essential functions and responsibilities of the position.

• Regularly required to sit for extended periods of time; frequently required to stand, walk and use business equipment daily such as P.C., copier, fax, telephone, etc.; frequently required to reach overhead, bend, and lift objects of up to 40 lbs.

• Eyesight and hearing must be correctable to standard level.
  The anticipated salary for this position for an employee who is located in California is $80,000 to $100,000 per year, plus bonus, based on performance, and benefits. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years of experience within the industry, education, etc. The Company is a multi-state employer and this pay scale may not reflect the pay scale for an employee who works in other states or locations.

DISCLAIMER

The duties listed above are intended only as representation of the essential functions of this position.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  The job description does not constitute an employment agreement between the employer and employee and is subject to change at the sole discretion of the employer.  Nothing in this document alters an employee’s at-will employment status.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race, such as hair texture and protective hairstyles, including braids, locks, and twists), ethnicity, religion, religious creed (including religious dress and grooming practices), color, caste, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age (40 and over), protected medical condition (including cancer and genetic conditions), genetic information, disability (mental and physical), reproductive health decision-making, medical leave or other types of protected leave (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.