Executive Assistant

About us: 

A 9-time Leader in Gartner Magic Quadrant for Enterprise Agile Planning, Digital.ai’s platform is designed to unify, secure, and generate predictive insights across the software lifecycle. Here at Digital.ai, we are dedicated to helping Global 5000 enterprises achieve their digital transformation goals. Digital.ai’s mission is to unlock endless digital possibilities by harmonizing the delivery of software. Our vision is to be THE enterprise platform for artificial intelligence driven software development.  

About the Role: 

Digital.ai is seeking an Executive Assistant (EA) to play an integral role in supporting our seasoned C-level executives and remote executives across all US time zones. In this key position, the EA will assist executives in high priority projects with an impeccable attention to detail, professionalism and integrity. 

What you will do: 

• Schedule appointments, arrange meetings, and maintain complex and changing calendars, while working through scheduling parameters and conflicts.
• Draft and edit routine and advanced correspondence including emails, presentations and reports.
• Review outgoing correspondence for accuracy, format consistency, signatures and according to executive procedures.
• Arrange travel within company procedures and assist in obtaining necessary travel documents including visa/passport, while maintaining executive expenses/credit card reconciliation.
• Report travel and other credit card expenses on Expensify for executive expenses.
• Receive, process, notarize and transmit legal documents around the world related to our international entities and customers.
• Create and track purchase orders on behalf of the sales organization.
• Provide notary services on behalf of Company.
• Organize town halls, Sales Kick-Off events, President’s Club, large company meetings etc.

What we are looking for:  

• Bachelor's degree or equivalent experience.
• 5+ years of related experience working in an executive assistant role supporting C-level executives including, accessing confidential information, sensitive internal/external communications, and responding on behalf of executives.
• Advanced proficiency in MS Office suite and other tools including Zoom, Slack, and Expensify.
• Exceptional verbal and written communication skills, representing C-level executives in a professional manner.
• Demonstrated ability and to work with sensitive information, use sound judgement, and maintain a high level of discretion and confidentiality.
• An independent self-starter with great planning, decision making, and problem solving skills.
• High level of organization skills with a sense of urgency in prioritizing tasks and impeccable attention to detail.
• Keen sense of punctuality and prudence in spending time and money.
• Resourcefulness to optimize internal tools and think outside the box.
• Flexible hours per needs of the business for projects and meetings.  Ability to start work early online preferred due to executives in other time zones.
• Current driver’s license and reliable vehicle transportation for in-person signatures, notarizations, and ad hoc errands as needed.
• Experience working with a remote team, from home and/or in a start-up environment.
• Notary public license (or quickly pursue that requirement).

Why join us at Digital.ai? 

Digital.ai offers phenomenal benefits for such as: 

• Paid Time Off and company recognized holidays 
• Flexible working arrangements 
• Opportunity to work with a diverse, globally distributed team 
• Inclusive, collaborative environment 

Digital.ai is firmly committed to Equal Employment Opportunity (EEO). We maintain compliance with federal, state, and local laws that prohibit employment discrimination on the basis of age, race, color, gender, identity, gender expression, sex, pregnancy, national origin, ancestry, religion, physical or mental ability, medical condition, sexual orientation, marital status, citizenship status, protected military or veteran status, and all other protected classifications. We welcome everyone and believe that diversity is the foundation of innovation. 

For individuals with disabilities who would like to request an accommodation, please advise us within your job application or cover letter. 

At Digital.ai, we believe in fostering a culture of pay transparency. We are committed to providing our employees with fair and competitive compensation. The current annual base salary range for this specific job is estimated to be $80,000 Please note that final compensation will be determined based on factors such as qualifications, experience, and internal equity. Certain positions at Digital.ai might also be eligible for additional compensation in the form of bonuses, commissions or other employee benefits which are separate from the base salary and to be defined at offer stage.

FRAUD PREVENTION ALERT: please note that Digital.ai does not use third party recruiters. In our efforts to protect you against possible impersonation please check the email address or are contacted by an unfamiliar/third party requesting please reach out directly to Digital.ai.